Executive Assistant

Innovative Outsourcing; Atlanta (GA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Life & Personal Accident Insurance

Company-paid STD & LTD Insurance

Flexible Spending Account (FSA) / HSA

Job summary

Innovative Outsourcing in the Atlanta area seeks an experienced Executive Assistant to support its leadership team. This full-time, on-site role offers exposure to a well-established investment firm and opportunities for professional growth.

You will manage executive calendars, coordinate meetings, arrange travel, and act as a polished liaison across departments. Ideal candidates have 2–4 years at EA level, strong communication, and the ability to navigate fast-paced environments.

Qualifications

• 2–4 years of Executive Assistant experience supporting C-suite or senior leaders.
• Associate or Bachelor's degree preferred, or equivalent experience.
• Excellent written and verbal communication and presentation skills.
• Ability to see big-picture strategy and organizational structure.

Responsibilities

• Manage complex, high-volume calendars for executives and stakeholders.
• Coordinate meetings with agendas, materials, and logistics.
• Handle travel arrangements and expense reconciliation.
• Provide cross-department coordination and proactive follow-up.
• Maintain discretion with sensitive matters; act as polished liaison.
• Back-up front desk and organize executive office spaces.

Skills

Calendar management

Executive support

Communication skills

Attention to detail

Problem solving

Education

Associate's degree or equivalent

Bachelor's degree preferred

Job description

Innovative Outsourcing is excited to partner with a well-established, investment firm in its search for an experienced Executive Assistant to support its leadership team. The organization is known for fostering a positive workplace culture, strong employee engagement, and opportunities for professional growth. This is an exciting opportunity to join a successful company that combines the stability of an established organization with the energy and momentum of a growing business. This is an full-time, on-site role at their office, north of Atlanta.

Areas of Responsibilities:

Executive Support & Coordination

• Manage complex, high-volume calendars for Executive Staff, including scheduling across internal and external stakeholders, identifying what and how items are prioritized
• Coordinate meetings, prepare agendas and materials as requested, and track logistics to ensure meetings run smoothly; ensure meetings conducted as expected and support executive preparation in advance
• Handle all travel arrangements, itineraries, and expense reconciliation
• Coordinate with executives to ensure their priorities are supported through effective scheduling and timely follow-up
• Help with cross-departmental coordination in support of information gathering, updates, and material generation
• Take ownership of administrative aspects of executive initiatives, as advised
• Serve as a professional, polished point of contact between executives and internal/external stakeholders, effectively influencing and guiding directions on behalf of the executive team
• Maintain discretion with sensitive and confidential matters

Operational & Office Support

• Maintain organization of executive files, records, and systems; identifying opportunities for improvement
• Serve as backup support for phones or front desk coverage, when necessary
• Manage, organize, and maintain executive office spaces

Requirements

• A minimum of 2-4 years of Executive Assistant experience, supporting executive level leaders (CEO, President, Chairman, etc.)
• An associate's degree, bachelor's preferred, or relevant experience
• Excellent written and verbal communication skills
• Ability to see "big picture" corporate strategy and organizational structure, and able to make logical connections
• High attention to detail, accuracy, and polished presentation
• Excellent problem solving and anticipatory, forward-thinking skills
• Must be proactive and possess demonstrated ability to function successfully to a fast-paced environment

Salary & Benefits

• $95,000 - $110,000, based on experience
• Life & Personal Accident Insurance and company-paid STD & LTD Insurance
• Flexible Spending Account (FSA), Health Savings Account (HSA) or Dependent Care FSA