Executive Assistant

Mayvin, Inc.; Arlington (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Mayvin, Inc. seeks an Executive Assistant to support senior leaders, including the Deputy Director and Director, in a timely and confidential manner.

The EA will manage travel, prepare meeting materials, and coordinate VIP visits while handling multiple priorities under pressure with limited supervision. A Bachelor’s degree and 3+ years supporting executives are required, with strong MS Office skills and discretion.

Qualifications

• Bachelor's degree required or equivalent.
• Minimum 3 years of experience supporting senior level executives (VP, CFO, COO, President, CEO).
• Strong organizational skills with ability to prioritize multiple tasks.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Act as primary point of contact for executives with internal and external stakeholders.
• Make travel arrangements and coordinate activities in the travel system.
• Prepare meeting documents: agendas, decks, handouts, notes.
• Coordinate VIP visits and special services for events.
• Assist with data analysis and present briefing materials; draft correspondence.

Skills

Executive support

Calendar management

Travel planning

MS Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Mayvin is seeking an Executive Assistant (EA) who will be responsible for supporting Senior Executives and Associate Directors, Deputy Director, and Director, as needed, in a timely and professional manner. The EA will work independently on projects from conception to completion, exercise intelligent judgment with little supervision while exercising high confidentiality, and work under pressure when needed while handling various activities and confidential matters with discretion.Must be a U.S. Citizen.Must be able to undergo and pass a background investigation.Responsibilities:Act as the primary point of contact to represent executives with their internal and external customer baseMake travel arrangements, plan, and execute all activities within the automated travel systemPrepare meeting documents, including agendas, slide decks, handouts, and notesCoordinate VIP Visits and other specialty services that support US Marshals eventsAssist with analysis of data and metrics in preparation of reports and briefing materialsCompose, draft, edit, and prepare correspondence such as letters, emails, memos, etc.Required Qualifications:Bachelor’s degreeMinimum 3 years of experience supporting Senior Level Executives (VP, CFO, COO, President, CEO)Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detailProven ability to handle confidential information with discretion.Proficient in Microsoft Suite and social mediaPreferred Qualifications:Previous Government Agency experienceAbout MayvinMayvin is more than a workplace—it’s a community built on innovation, ingenuity, and impact. Enjoy outstanding benefits and amenities, a truly supportive work environment, and continuous opportunities for professional growth. Your contributions are recognized and rewarded, and—most importantly—your voice matters. Here, you're treated with the dignity and respect you deserve.Mayvin is proud to support the national security mission of the United States through exceptional service to the Departments of War, Homeland Security, and Justice. Join us in solving the nation's toughest challenges—because at Mayvin, #PeopleMatter and it's time to #ReimagineYourMission.