Executive Assistant

Remote Core Solutions; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading outsourcing solutions provider is seeking an Executive Assistant to support C-Suite executives by managing day-to-day operations, including complex calendar management and logistics for meetings. The ideal candidate will demonstrate strong Microsoft Office proficiency and exceptional interpersonal skills to thrive in a fast-paced environment. This role is crucial for aligning risk processes and facilitating communication across globally distributed teams, ensuring the executive team's strategic priorities are met.

Qualifications

• Experience supporting C-Suite executives or senior management in a professional services organization.
• Proficiency in handling complex calendars and meeting logistics.
• Ability to coordinate global meetings and special projects.

Responsibilities

• Support Executive by handling day-to-day matters including communications and meeting logistics.
• Proficiency in Word, Excel, and PowerPoint for document creation and reporting.
• Develop and maintain working relationships with other departments.

Skills

Strong proficiency with Microsoft Office skills

Strong written and verbal communication skills

Self-starter

Ability to work in a virtual environment

Job description

Overview

Remote Core Solutions provides outsourcing solutions. Our client companies range from small businesses to large corporations, and we pride ourselves on matching candidates with roles where they can thrive and make a significant impact.

About the role

The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the Site Lead and site leadership. This requires good judgement, strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. The EA will regularly work with partners, other department leaders, business leaders and colleagues across the firm. The EA must be personable, professional, flexible and able to maintain a high degree of confidentiality.

Responsibilities

• Support Executive by handling day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
• Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics.
• Develop and maintain working relationships with other departments.
• Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and giving to developing overall event experience.
• Participate in special projects and other duties as assigned.
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; raises appropriately.

Qualifications

• Experience supporting C-Suite executive(s) and/or senior management in a fast-paced, mid-to-large sized legal or other professional services organization.
• Strong proficiency with Microsoft Office skills.
• Strong written and verbal communication skills.
• Looking for a self-starter who can self-initiate tasks and follow through.
• Ability to work seamlessly in a virtual environment and across globally distributed teams.