Executive Assistant

FHASD; Arizona; On-site; USD 52,000 - 68,000; Full time

Job summary

Fort Huachuca Accommodation District is seeking an Executive Assistant to support the District Superintendent and governing board. The role involves detailed secretarial tasks, calendar management, and preparation of meeting materials.

Responsibilities include coordinating board and administrative meetings, handling correspondence, arranging travel, and maintaining personnel records with discretion and accuracy.

Qualifications

• High School diploma or equivalent required or preferred.
• Three years of office clerical experience is preferred.
• Maintain requirements for access to Fort Huachuca.

Responsibilities

• Provides secretarial office support for the District Superintendent.
• Schedules appointments, meetings and manages office calendar.
• Schedules board and administrative meetings; prepares agendas and minutes.
• Arranges travel plans and reservations.
• Initiates, composes and proofs correspondence and reports.
• Maintains staff certifications, personnel records, invoices and expenses.

Skills

Office administration

Record management

MS Office

Communication

Education

High School diploma or equivalent

3 years office clerical experience

Fort Huachuca access requirement

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

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Frontline Applicant Tracking - Fort Huachuca Accommodation District

• Date Posted: 10/15/2026
• Location: District Office
• Date Available: 05/27/2027
• Closing Date: 12/18/2026

JOB TITLE: EXECUTIVE ASSISTANT
DEPARTMENT: District Office
REPORTS TO: Superintendent
FLSA STATUS/CLASSIFICATION: Non-Exempt; Classified
SUPERVISORY DUTIES: none
APPROVED ON: 10/14/2026

SUMMARY: This position provides moderately complex secretarial office support services to the District Superintendent and governing board.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provides secretarial office support for the District Superintendent
• Schedules appointments, meetings and manages office calendar
• Schedules board and administrative meetings
• Takes, transcribes, prepares and distributes board and administrative meeting agendas and minutes
• Prepares meeting materials and handouts
• Answers telephones, responds to routine to moderately complex inquiries related to Superintendent's Office and/or directs inquiries to appropriate staff or department
• Arranges travel plans and reservations
• Initiates, composes and proofreads correspondence, memorandums and reports
• HR - Employment Services
• Conducts research for Superintendent
• Creates, maintains and updates hard copy and database files and records on staff certifications, personnel records, invoices, and expenses
• Arranges for repair and servicing of office equipment
• Prepares yearly district calendar, district forms, charts, and related materials
• Prepares work and requisition orders for supply and service requests
• Required State Reporting

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of the Fort Huachuca Accommodation School District rules, regulations, policies and Procedures
• Knowledge of general office business operations and practices
• Knowledge of database files and records management
• Knowledge of business English, grammar and composition practices and methods
• Knowledge of computer hardware, software and peripheral equipment
• Knowledge of customer service methods and techniques
• Ability to speak and read English proficiently
• Skill in operating and maintaining a variety of business office, computer hardware, software and peripheral equipment
• Skill in maintaining, updating, and retrieving database and hard copy files and records
• Skill in preparing reports, transcriptions, minutes, spreadsheets, memorandums and correspondence
• Skill in maintaining confidentiality of information
• Skill in following oral and written instructions
• Skill in establishing and maintaining effective working relationships

QUALIFICATIONS & REQUIREMENTS:
Education & Experience:

• High School diploma or equivalent
• Three (3) years previous office clerical experience (Preferred)
• Maintain requirements for access to Fort Huachuca

Any equivalent combination of training, education and experience that meets minimum requirements

Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Outlook.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Postings current as of 10/22/2026 8:15:22 AM CST.

Need Help?

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