Secretary, SBA/Finance JobID: 12880

Mesa-County-Valley-School-District-51; Colorado; On-site; USD 33,000 - 36,000; Full time

Job summary

Mesa County Valley School District 51, Central High School, seeks a Secretary for SBA/Finance to manage Student Body Activity accounts, deposits, AP, and procurement card activity under Building Administrator supervision.

The role covers budget monitoring, financial reporting, student fee records, and backup front office duties. Requires a high school diploma and 2+ years in bookkeeping; school experience preferred. Background check and CPR/First Aid within 60 days may be required.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of bookkeeping or accounting experience.
• Experience in a school environment preferred.
• Familiarity with student tracking database software within 90 days.

Responsibilities

• Maintain SBA and instructional fund accounts using District financial systems.
• Process deposits, accounts payable, and fund transfers per procedures.
• Administer petty cash, SBA checking, and procurement card purchases; prepare reconciliations and reports.

Skills

Financial data entry

Budget monitoring

Customer service

Detail-oriented

Communication skills

Education

High school diploma or equivalent

Tools

District financial systems

Student information system

Procurement card system

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press \"shift + =\". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled \"Explore your accessibility options\".

Frontline Applicant Tracking - Mesa County Valley School District 51

• Position Type: Administrative Support Staff/ Secretary
• Date Posted: 11/3/2026
• Location: Central High School
• Closing Date: 11/9/2026

Job Title: Secretary, SBA/Finance (High School)

Pay Program: Support Staff, Non-Exempt

Pay Range: Range 12 ($23.54 - $26.17)

Work Year: 10 months

Reports to: Building Administrator

Direct Reports: This position has no supervisory responsibilities.

Summary

Operating under the supervision of the Building Administrator, this position provides financial and accounting support for school operations by maintaining Student Body Activity (SBA) and instructional fund accounts in accordance with District procedures. The SBA/Finance Secretary processes deposits, accounts payable transactions, procurement card activity, and student fees while preparing required financial reports and monitoring budget expenditures and supports purchasing processes and provides backup front office assistance to help ensure accurate fiscal management and efficient school operations.

Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment.

Job Responsibility Description

Student Body Account and Financial Operations

• Maintain accurate Student Body Activity (SBA) and instructional fund accounts using District financial systems.
• Receive, process, and record deposits, accounts payable transactions, and fund transfers in accordance with District procedures.
• Administer petty cash, SBA checking account transactions, and procurement card purchases.
• Serve as procurement card administrator and complete required reconciliations and financial reporting.
• Prepare daily deposits and maintain supporting financial documentation.

Budget Monitoring and Financial Reporting

• Reconcile monthly bank statements and prepare financial reports for SBA and instructional fund accounts.
• Submit required financial reports to the District Finance Department and provide financial information to administrators as requested.
• Monitor departmental instructional budgets and track expenditures, fund balances, and purchasing activity.
• Assist with budget allocation tracking and provide expenditure updates to support fiscal planning.

Student Fees and Financial Records

• Maintain student fee records using District systems and ensure alignment with course schedules and registrations.
• Collect, receipt, and track student fees and assist with follow-up on outstanding balances.
• Support textbook inventory processes including check-out, check-in, tracking, and related accounting documentation.

Purchasing and Operational Support

• Coordinate ordering, tracking, receiving, and processing of supplies and materials for school departments using established purchasing procedures.
• Process purchase orders, procurement card transactions, and restricted account purchases in accordance with District guidelines.

Other Duties

• Provide backup support for front office operations including telephone coverage and assistance with visitors as needed.
• Additional tasks, duties, and responsibilities may be assigned as needed/requested.

Education and Experience

Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High school diploma or equivalent required
• Minimum 2 years of experience in a bookkeeping and/or an accounting position
• Prior school environment experience preferred
• Operating knowledge of student tracking database software required within 90 days of hire

Licenses, Registrations or Certifications

• Criminal background check required for hire
• CPR and First Aid certifications within 60 days of hire

Knowledge, Skills and Abilities

• Basic knowledge of office procedures, customer service practices, and general school operations.
• Working knowledge of student attendance procedures and records management practices.
• Strong organizational and time-management skills with the ability to manage multiple tasks and interruptions.
• Basic problem-solving skills and attention to detail.
• Ability to prioritize tasks and adapt to changing demands in a fast-paced school environment.
• Ability to learn and apply District policies, procedures, and technology systems.
• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities.
• Clear and effective written and verbal communication skills.
• Strong customer service skills, with the ability to provide support in a professional and approachable manner.
• Commitment to handling sensitive and confidential information with the highest ethical standards.
• Strong interpersonal skills to collaborate with staff and various stakeholders.
• Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email.
• Operating knowledge of student information and scheduling software, parent communication software, and the automated calling system within 3 months of hire.

Postings current as of 11/5/2026 7:02:51 AM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Mesa County Valley School District 51 directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.