Executive Coordinator

Alaska Behavioral Health; Northern (KY); Hybrid; USD 66,000 - 85,000; Full time

Benefits offered by this job

Annual incentive

Student loan repayment

Tuition assistance

Health benefits

401k with employer contribution

Paid time off

Job summary

Alaska Behavioral Health in Anchorage, AK, seeks an Executive Coordinator to support the CEO, Board of Directors, and executive leadership. You will handle scheduling, meeting prep, board materials, records, and confidential communications to ensure smooth operations.

The role requires a Bachelor's degree and at least three years of senior-level administrative experience, with strong Microsoft 365 proficiency.

Qualifications

• Minimum of three years’ experience providing administrative support to senior management and/or Board of Directors.
• Proficiency with Microsoft 365 applications including Exchange, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive.

Responsibilities

• Coordinate Board and committee meetings, including scheduling, agendas, Board packets, supporting materials, meeting logistics, and distribution of materials.
• Attend designated Board and committee meetings and prepare and distribute meeting minutes.
• Maintain records related to Board members, meetings, assignments, attendance, governance requirements, training, compliance deadlines, and other recurring administrative requirements.
• Assist with Board member onboarding, required documentation, and annual or recurring Board administrative activities and reporting.
• Coordinate routine communications with Board members.
• Assist with developing and maintaining standard operating procedures for recurring Board administrative processes.
• Schedule and coordinate Senior Leadership Team, Leadership Team, executive, and other assigned meetings, including meetings involving multiple departments or external organizations.
• Coordinate meeting logistics, including meeting space, catering, virtual meeting technology, materials, and participant communications.
• Prepare and distribute meeting materials and record and distribute meeting minutes or notes as assigned.
• Maintain action-item lists and follow up with responsible individuals as requested.
• Maintain organized electronic and physical records for the Senior Leadership Team, Leadership Team, and Board of Directors.
• Maintain current versions of forms, templates, meeting materials, and administrative documents and assist with records retention and archiving activities.
• Support the organization and maintenance of SharePoint, Teams, and other approved collaboration spaces used by the Senior Leadership Team, Leadership Team, Board of Directors, and Board committees.
• Assist with special projects for the CEO and executive office.
• Coordinate travel arrangements, events, and other executive activities as needed.
• Communicate professionally with employees, Board members, vendors, community partners, and other internal and external stakeholders.
• Perform other related duties as assigned.

Skills

Administrative support

Microsoft 365

Confidentiality

Schedule coordination

Education

Bachelor's degree in business administration or related subject

Tools

SharePoint

Teams

OneDrive

Exchange

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-Time Professional Anchorage, AK, US

6 days ago Requisition ID: 1442

Salary Range: $66,000.00 To $85,000.00 Annually

Who We Are

Our mission is to strengthen Alaska communities and improve the lives of our clients by delivering exceptional behavioral healthcare services.

We believe all Alaskans, with all mental health and addiction needs should have access to the best possible care. We are proud to be part of a dedicated team committed to ending the stigma around mental health and changing the lives of our clients for the better.

About the Position

The Executive Coordinator provides administrative and coordination support to the Chief Executive Officer, Board of Directors, and executive leadership. This position assists with scheduling, meeting preparation, Board activities, correspondence, records, document preparation, and follow-up on assigned tasks. The Executive Coordinator handles confidential information and works with internal and external stakeholders to support the efficient operation of the executive office.

What You’ll Do

Board of Directors Support

• Coordinate Board and committee meetings, including scheduling, agendas, Board packets, supporting materials, meeting logistics, and distribution of materials.
• Attend designated Board and committee meetings and prepare and distribute meeting minutes.
• Maintain records related to Board members, meetings, assignments, attendance, governance requirements, training, compliance deadlines, and other recurring administrative requirements.
• Assist with Board member onboarding, required documentation, and annual or recurring Board administrative activities and reporting.
• Coordinate routine communications with Board members.
• Assist with developing and maintaining standard operating procedures for recurring Board administrative processes.

Meeting and Administrative Coordination

• Schedule and coordinate Senior Leadership Team, Leadership Team, executive, and other assigned meetings, including meetings involving multiple departments or external organizations.
• Coordinate meeting logistics, including meeting space, catering, virtual meeting technology, materials, and participant communications.
• Prepare and distribute meeting materials and record and distribute meeting minutes or notes as assigned.
• Maintain action-item lists and follow up with responsible individuals as requested.

Records and Document Management

• Maintain organized electronic and physical records for the Senior Leadership Team, Leadership Team, and Board of Directors.
• Maintain current versions of forms, templates, meeting materials, and administrative documents and assist with records retention and archiving activities.
• Support the organization and maintenance of SharePoint, Teams, and other approved collaboration spaces used by the Senior Leadership Team, Leadership Team, Board of Directors, and Board committees.

General Administrative Support

• Assist with special projects for the CEO and executive office.
• Coordinate travel arrangements, events, and other executive activities as needed.
• Communicate professionally with employees, Board members, vendors, community partners, and other internal and external stakeholders.
• Perform other related duties as assigned.

Good To Know

• Position is based in Anchorage, Alaska
• Full-Time, Exempt
• Salary range is $66,000 to $85,000 based on experience
• Eligible for up to $20,925 in annual incentive with the average being $7,700.
• Student Loan Repayment and Tuition Assistance is Available – Professional Growth is encouraged!
• AKBH offers generous benefits including two healthcare options for employees and their dependent children; voluntary vision and dental insurance; employer-provided life insurance/AD&D and long-term disability; 401k with immediate vesting and up to 10% employer contribution; 5 weeks of PTO the first year increasing to 8 weeks the second year to be used for vacation, sick, and holidays.

What We Need from You

• Bachelor’s degree in business administration or related subject.
• A minimum of three years’ experience providing administrative support to senior management and/or Board of Directors
• Proficiency with Microsoft 365 applications including Exchange, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive.
• Demonstrated ability to handle sensitive information with confidentiality , discretion , and professionalism .

Alaska Behavioral Health is an Equal Opportunity Employer.