Executive and Personal Assistant

SBH Fashion; New York (NY); On-site; USD 140,000 - 180,000; Full time

Job summary

SBH Fashion in New York seeks an Executive and Personal Assistant to support the Founder and Creative Director. You will manage a complex calendar, prepare correspondence and presentations, and coordinate meetings and travel as needed.

This role requires exceptional communication, discretion, and a proactive mindset, with the ability to handle multiple projects, AI-assisted research, and cross‑functional collaboration to advance leadership priorities.

Qualifications

• Experience supporting Founder/CEO or top executives.
• Excellent written and verbal communication skills.
• Highly organized with ability to manage multiple priorities.

Responsibilities

• Manage a complex and dynamic calendar for the Founder & CEO (personal and professional appointments).
• Draft, edit, and prepare executive correspondence, presentations, reports, and materials.
• Coordinate meetings, logistics, agendas, and follow-up actions; prepare materials.
• Conduct AI-assisted research and compile data to support strategic initiatives.
• Prioritize emails, calls and requests with timely delegation and follow-up.
• Lead or coordinate special projects and cross-functional initiatives.
• Maintain office efficiency and confidentiality in all operations.

Skills

Calendar management

Executive support

Communication skills

Discretion

Job description

Executive and Personal Assistant

Technically proficient, will report into the Founder and Creative Director of a major fashion company and provide Administrative and Executive support. Well-organized, should bring excellent communication skills, proactive and reactive mindset and thrive in managing multiple meetings, events, correspondence and planning / engaging all on photoshoots and podcasts, etc.

• Manage a complex and dynamic calendar for the Founder & CEO (personal and professional appointments)
• Key liaison and primary point of contact for internal teams, clients, vendors, and external partners, representing the Founder & CEO with professionalism, confidentiality and discretion.
• Draft, edit, and prepare executive correspondence, presentations, reports, and other business materials in support of leadership priorities and company objectives.
• Conduct research (using AI); gather information, and compile data to support the Founder (Creative Director and CEO) in strategic planning and special initiatives.
• Manage and prioritize emails, calls, requests, and communications, ensuring timely responses, appropriate delegation and consistent follow-through.
• Coordinate virtual and in-office meetings including scheduling, agendas, logistics, meeting materials, and follow-up action items.
• Proactively anticipate the Founder & CEO’s needs, identifying potential issues and resolving administrative or operational challenges before they impact the business.
• Lead and/or coordinate special projects and cross-functional initiatives, managing timelines, priorities, and deliverables to ensure successful and timely completion.
• Support the overall efficiency and organization of the office by identifying operational needs, resolving day-to-day issues, and maintaining a productive executive and workplace environment.

Salary: $140,000 -$180,000