Executive Affairs Lead: Strategy, Governance & Comms

Making Waves Academy; Richmond (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Making Waves Academy seeks a Manager of Executive Affairs to support the Executive Director in orchestrating daily workflows, communications, and priorities. This role is the ED's trusted right hand, supervising one Project Manager and safeguarding sensitive data while ensuring meetings, agendas, and board materials are prepared, accurate, and tracked to completion.

The ideal candidate combines top-tier organizational rigor with elite written communication and discretion, navigating a

Qualifications

• Bachelor’s degree in business administration, education administration, public policy, or related field preferred.
• 5+ years of professional experience as a high-level project lead, senior administrator, or operations manager in education/non-profit settings.
• Experience supervising professional staff and managing project delivery.

Responsibilities

• Own executive administration and strategic triage, maintaining calendars and briefing materials.
• Oversee board logistics, meeting minutes, and compliance documentation.
• Draft and polish ED communications, ensuring accuracy in tone and formatting.
• Supervise Project Manager and align deliverables with ED’s standards.
• Coordinate cross-functional interactions and protect confidential data.

Skills

Self-starter

Editing & proofreading

Confidentiality

Calendar management

Diplomacy

Board-ready presentations

Google Workspace

Slack

Zoom

Canva

Spanish (desirable)

Education

Bachelor’s degree in business administration, education administration, public policy, or related field

Tools

Canva

Job description

Making Waves Academy seeks a Manager of Executive Affairs to support the Executive Director in orchestrating daily workflows, communications, and priorities. This role is the ED's trusted right hand, supervising one Project Manager and safeguarding sensitive data while ensuring meetings, agendas, and board materials are prepared, accurate, and tracked to completion.

The ideal candidate combines top-tier organizational rigor with elite written communication and discretion, navigating a