Executive Assistant to ED

Motivated And Empowered Inc; Cleveland (OH); On-site; USD 47,000 - 57,000; Full time

Job summary

ME Inc. is seeking a full-time Executive Assistant / CEO Gatekeeper to support the Executive Director. The role focuses on calendar management, communication, meeting preparation, board support, and organizational coordination, with discretion and warmth to protect executive time.

Qualities include confidentiality, strong written communication, and the ability to navigate a nonprofit environment. HR/payroll may review classifications to determine hourly vs. salaried status.

Qualifications

• 2+ years of executive/administrative/nonprofit support experience preferred.
• Excellent written communication, organization, confidentiality, and follow-through.
• Ability to protect access to the CEO and uphold chain of command.
• Strong Google Workspace, calendar, email, and document management skills.

Responsibilities

• Manage CEO calendar, appointments, meeting requests, confirmations, travel/logistics, and reminders.
• Screen requests for CEO time and route operational matters to the Director of Operations.
• Prepare agendas, meeting packets, board documents, partner follow-ups, and executive correspondence.
• Track CEO commitments and ensure follow-up items are completed or delegated.
• Manage high-priority email drafts, partner communication, thank-you notes, and scheduling outreach.
• Maintain executive files, board folders, event folders, contracts, and organizational records.

Skills

Calendar management

Written communication

Confidentiality

Organization

Nonprofit experience

Tools

Google Workspace

Email management

Document management

Job description

Job Title: Executive Assistant / CEO Gatekeeper

Compensation: Approximately $25/hour, full-time; $52,000 annually

Status: Full-time; non-exempt hourly unless HR/payroll review determines otherwise

ME Inc. is hiring a full-time Executive Assistant / CEO Gatekeeper to support the Executive Director with calendar management, communication, meeting preparation, follow-up, board support, and organizational coordination. This role requires discretion, warmth, structure, and the ability to protect executive time while serving families and partners with professionalism.

Key Responsibilities:

• Manage CEO calendar, appointments, meeting requests, confirmations, travel/logistics, and reminders.
• Screen requests for CEO time and route operational matters to the Director of Operations.
• Prepare agendas, meeting packets, board documents, partner follow-ups, and executive correspondence.
• Track CEO commitments and ensure follow-up items are completed or delegated.
• Manage high-priority email drafts, partner communication, thank-you notes, and scheduling outreach.
• Maintain executive files, board folders, event folders, contracts, and organizational records.

Qualifications:

• 2+ years of executive, administrative, nonprofit, ministry, school, or program support experience preferred.
• Excellent written communication, organization, confidentiality, and follow-through.
• Ability to lovingly but firmly protect access to the CEO and uphold chain of command.
• Strong Google Workspace, calendar, email, and document management skills.