Executive Administrator - CDO Bismarck, ND

DELTA WATERFOWL; Bismarck (ND); Sur place; USD 55 000 - 80 000; Plein temps

Résumé du poste

Delta Waterfowl is seeking a Senior Administrative Support professional to provide high-level assistance to the Chief Development Officer at our Headquarters in Bismarck, ND. The role focuses on confidential, efficient administration and collaboration with internal teams and external stakeholders.

The successful candidate will manage communications, prepare reports, assist with donor stewardship activities, and help coordinate meetings and events that advance Delta Waterfowl's mission and

Qualifications

• At least five years of professional experience in executive administrative roles.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and stay composed under pressure.
• Ability to work well with the public and in a team environment.
• Organized and able to prioritize in a fast-paced setting.
• Problem solving and adaptability in changing situations.
• Proven proficiency with Microsoft Office, including PowerPoint; strong analytical skills.

Responsabilités

• Provide senior-level administrative support to the Chief Development Officer.
• Draft and edit emails, memos, and official correspondence for the executive team.
• Assist with donor stewardship activities, events, and gift acknowledgments.
• Generate reports for the CDO and coordinate with the Development team on initiatives.
• Organize executive retreats, board meetings, and cross-functional planning sessions.
• Maintain confidential donor data and departmental filing systems.

Connaissances

Executive support

Communication

Discretion

MS Office

Team collaboration

Travel flexibility

Outils

PowerPoint

Microsoft Office

Description du poste

Location: Headquarters Office in Bismarck, ND

Delta Waterfowl is The Duck Hunters Organization, a leading conservation group founded in 1911. We work to produce ducks through intensive management programs and conservation of breeding duck habitat. Delta conducts vital waterfowl research and promotes and protects the continuing tradition of waterfowl hunting in North America.

Our Mission

Delta uses science-based solutions to produce ducks, conserve prairie wetlands, and ensure the future of waterfowl hunting.

Our Vision

Abundant ducks and endless opportunities for all waterfowl hunters.

Delta’s international headquarters is located in Bismarck, North Dakota. Currently, our dedicated team consists of almost 100 employees, of which about half work within our headquarters office and the other half work remotely throughout the U.S. and Canada. Our organization has experienced tremendous growth over the last few years and this is expected to continue. This is an exciting time for Delta as we look to the future, and we are looking for talented and skilled individuals who have a passion to perform meaningful work to join our team!

POSITION SUMMARY

This position provides senior-level administrative support to Delta Waterfowl's executive leadership, specifically the Chief Development Officer. The role operates with a high degree of confidentiality and efficiency, managing a wide array of administrative tasks while ensuring sensitive information remains secure. Beyond traditional administrative duties, this position is integral to the direct support and implementation of departmental initiatives. You'll play a key role in coordinating logistics and facilitating collaboration between internal teams and external stakeholders, directly contributing to the advancement of Delta Waterfowl's vital mission.

ESSENTIAL FUNCTIONS

1. Perform a wide variety of complex administrative functions, such as writing and editing emails, drafting memos, and preparing communications on behalf of the executive leadership team in a timely manner.
2. Prepare, respond to, and send a variety of official correspondence, professional letters, internal communications, and other information as directed.
3. Assist with donor stewardship activities, including event coordination and gift acknowledgment.
4. Generate reports as requested for the CDO.
5. Coordinate with the Development team on strategic initiatives and campaign planning.
6. Maintain confidentiality around donor data and sensitive organizational information.
7. Serve as liaison between Development and other departments.
8. Organize executive retreats, board meetings, and cross-functional planning sessions.
9. Support special projects and strategic initiatives led by the CDO.
10. Maintain organized digital and physical filing systems for the Development department.
11. Other duties as assigned.

REQUIRED QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. At least five years of successful professional experience in executive administrative positions.
2. Above average oral and written communication skills.
3. Ability to practice a high level of discretion and confidentiality, and stay calm and on-task at all times.
4. Must work well with the general public and in a team environment.
5. Must be organized and able to prioritize responsibilities in a fast paced environment.
6. Problem solving skills and ability to respond to change.
7. Strong analytical skills, ability to work independently, and strong working knowledge of Microsoft Office applications, including PowerPoint, and other software.
8. Ability to travel to attend meetings, events, etc. that occur approximately three times per year.

Delta Waterfowl Foundation is proud to be an equal opportunity employer.