Executive Administrator - CDO

Delta Waterfowl Foundation; Bismarck (ND); On-site; USD 60,000 - 90,000; Full time

Job summary

Delta Waterfowl Foundation is seeking an Executive Administrator to support the Chief Development Officer at our headquarters in Bismarck, ND. The role emphasizes confidentiality, logistics coordination, and collaboration across internal teams and external stakeholders.

You will manage communications, donor-related activities, reports, and strategic initiatives, while maintaining organized records and supporting executive retreats and board planning sessions.

Qualifications

• At least five years of executive administrative experience.
• Above average oral and written communication skills.
• Discretion and confidentiality, calm under pressure.
• Able to work with the public and in a team.
• Organized with strong prioritization in a fast-paced environment.
• Strong analytical skills and independent work ability.
• Proficient with Microsoft Office, including PowerPoint, and other software.

Responsibilities

• Provide senior-level admin support to the Chief Development Officer.
• Draft emails, memos and official correspondence in a timely manner.
• Coordinate donor stewardship activities, events, and gift acknowledgments.
• Generate reports for the CDO and coordinate with Development team on initiatives.
• Maintain confidentiality around donor data and sensitive information.
• Serve as liaison between Development and other departments.
• Organize executive retreats, board meetings, and cross-functional planning sessions.
• Support special projects led by the CDO.
• Maintain organized digital and physical filing systems for the Development department.

Skills

Discretion & confidentiality

Communication skills

Microsoft Office

Organizational skills

Team collaboration

Education

Bachelor's degree preferred

Tools

PowerPoint

MS Office

Job description

JOB OPENING: Executive Administrator - CDO

LOCATION OF WORK: Headquarters Office in Bismarck, ND

Delta Waterfowl is The Duck Hunters Organization, a leading conservation group founded in 1911. We work to produce ducks through intensive management programs and conservation of breeding duck habitat. Delta conducts vital waterfowl research and promotes and protects the continuing tradition of waterfowl hunting in North America.

Our Mission is to produce ducks and secure the future of waterfowl hunting.

Our Vision is abundant waterfowl and endless opportunities for hunters.

Delta’s international headquarters is located in Bismarck, North Dakota. Currently, our dedicated team consists of almost 100 employees, of which about half work within our headquarters office and the other half work remotely throughout the US and Canada. Our organization has experienced tremendous growth over the last few years and this is expected to continue. This is an exciting time for Delta as we look to the future, and we are looking for talented and skilled individuals who have a passion to perform meaningful work to join our team!

POSITION SUMMARY

This position provides senior-level administrative support to Delta Waterfowl's executive leadership, specifically the Chief Development Officer. The role operates with a high degree of confidentiality and efficiency, managing a wide array of administrative tasks while ensuring sensitive information remains secure.

Beyond traditional administrative duties, this position is integral to the direct support and implementation of departmental initiatives. You'll play a key role in coordinating logistics and facilitating collaboration between internal teams and external stakeholders, directly contributing to the advancement of Delta Waterfowl's vital mission.

ESSENTIAL FUNCTIONS

• Perform a wide variety of complex administrative functions, such as writing and editing emails, drafting memos, and preparing communications on behalf of the executive leadership team in a timely manner.
• Prepare, respond to, and send a variety of official correspondence, professional letters, internal communications, and other information as directed.
• Assist with donor stewardship activities, including event coordination and gift acknowledgment.
• Generate reports as requested for the CDO.
• Coordinate with the Development team on strategic initiatives and campaign planning.
• Maintain confidentiality around donor data and sensitive organizational information.
• Serve as liaison between Development and other departments.
• Organize executive retreats, board meetings, and cross-functional planning sessions.
• Support special projects and strategic initiatives led by the CDO.
• Maintain organized digital and physical filing systems for the Development department.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• At least five years of successful professional experience in executive administrative positions.
• Above average oral and written communication skills.
• Ability to practice a high level of discretion and confidentiality, and stay calm and on-task at all times.
• Must work well with the general public and in a team environment.
• Must be organized and able to prioritize responsibilities in a fast paced environment.
• Problem solving skills and ability to respond to change.
• Strong analytical skills, ability to work independently, and strong working knowledge of Microsoft Office applications, including PowerPoint, and other software.
• Ability to travel to attend meetings, events, etc. that occur approximately three times per year.

Delta Waterfowl Foundation is proud to be an equal opportunity employer.