Executive Administrator at NRO

SAIC; Chantilly (VA); On-site; USD 60,000 - 100,000; Full time

Job summary

SAIC is seeking an Executive Administrator to support the NRO/ESPO Front Office in Chantilly, VA. The role focuses on ensuring efficient office operations and government customer support in a fast-paced environment.

You will manage the SPO Director and Deputy Director calendars, coordinate travel, process expenses, handle onboarding, badges, and event logistics, and collaborate with government leads and SMEs to keep programs on track.

Qualifications

• Minimum 6 years of related experience with Bachelor's, or 4 years without degree
• At least 5 years of executive administrative support to senior government officials
• Proficient with MS Office (Outlook, Word, PowerPoint, etc.)
• Excellent written and oral communication
• Strong interpersonal skills

Responsibilities

• Provide direct onsite support to SPO Director, Deputy Director, and Chief of Staff
• Manage calendars, schedules, and phone calls; prepare daily calendars
• Coordinate government travel requests and arrange itineraries, reservations, and expense vouchers
• Schedule conference rooms and stakeholder telecons
• Support onboarding and account requests; process in-processing
• Prepare facility badge and visitor requests
• Coordinate All-Hands events and PMRs; support logistics

Skills

Executive administrative support

Communication skills

Interpersonal skills

Attention to detail

Education

Bachelor's degree

Master's degree

PhD or JD

Tools

MS Office

Job description

Description

SAIC is seeking an Executive Administrator(EA) to join our National Reconnaissance Office Electro-Optical System Program Office (NRO/ESPO) Front Office team to ensure the effective operations and management of the System Program Office. This position requires the applicant to work in a fast-paced, dynamic environment to support our Government customer execute their duties and responsibilities.

Key duties/responsibilities include, but are not limited to:

• Work in an interactive team environment with Government customer leads, satellite developers, and other subject matter experts.
• Provide direct onsite support to the SPO Director, Deputy Director, & Chief of Staff.
• Manage the Director & Deputy Director’s calendars, schedules and incoming phone calls. Print out daily calendars for review by the Chief-of-Staff.
• Coordinate and prepare Government team member business travel requests, including: preparing itineraries; making airline, hotel, and car reservations; pick-up/distribute tickets, and prepare & submit expense vouchers for processing.
• Make conference room reservations and schedule stakeholder telecons, as required.
• Manage office moves for incoming personnel; prepare, submit, and track office work orders; submit telephone transfer requests; ensure office is clean and welcome kit is provided.
• Support new Team member On-boarding activities including new account requests, scheduling training classes, and completing in-processing steps.
• Prepare and submit facility badge requests & NRO visitor requests.
• Schedule, coordinate, provide logistical support for and help prepare for SPO All-Hand events and Program Management Reviews (PMRs).
• Maintain and update the ESPO phone card.

Qualifications

• Bachelors and ten (6) years or more of related experience; Masters and eight (4) years or more experience ; PhD or JD and five (0) years or more experience; In lieu of degree, 4 years experience.
• At least 5 years of experience providing Executive Administrative support to senior Government officials.
• Fully experienced using MS Office applications (Outlook, Word, PowerPoint, etc.).
• Excellent written and oral communication skills.
• Strong interpersonal skills.

Target salary range: $60,001 - $100,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.