Executive Assistant at SNPO

BOOST LLC; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical and dental premiums

401k with company match

Life insurance

Disability insurance

FSA/HRA contributions

Tuition reimbursement

Paid holidays

PTO

Job summary

BOOST LLC is seeking an Executive Assistant to support international program teams at SNPO in Arlington, VA. You will maintain files and records, manage meetings, and handle RSNF correspondence, visas, and related administrative tasks for RSNF personnel in CONUS.

The role requires 10+ years in admin/financial support, fluent Arabic and English, and a Secret security clearance. On-site duties include coordinating financial matters and office supply management.

Qualifications

• At least 10 years of experience in administrative and financial support.
• Bilingual capability in Arabic and English is required.
• Must hold or be able to obtain a Secret security clearance.

Responsibilities

• Provide administrative support to ensure efficient day to day operation of the office.
• Maintain files and records for studies analyses and correspondence.
• Coordinate RSNF visa processing and Foreign Visit Request System with the Saudi Embassy.

Skills

Administrative support

Microsoft Office

Communication

Bilingual Arabic/English

Education

High school diploma or GED

Secret security clearance (in scope)

Tools

Microsoft Office

Job description

BOOST LLC is a dynamic management consulting firm that offers an array of government compliant back office solutions to support our teaming partners within the GovCon space We are working with our client Don Selvy Enterprises DSE to find their next highly skilled Executive Assistant About DSE DSE Inc is a team of experienced professionals dedicated to engineering training and program management that enables front line soldiers sailors and Marines to fully exploit the tactical capabilities of aviation and maritime platforms We accomplish this by using the most qualified employees and keeping abreast of every new capability in aviation maritime technologies and simulationtraining technology as it emerges Our wide range of expertise is constantly expanding as we seek valued members of the DSE team and work to develop each of them to their fullest potential in the field To this day DSE continues to foster a work environment that supports ingenuity and the care for each member of the team

The Role

The Executive Assistant will support international program teams at SNPO in Arlington Virginia working directly with US and Royal Saudi Naval Forces RSNF leadership Youll provide administrative support to keep the office running efficiently maintain files and records of studies analyses and correspondence and manage the flow of RSNF incoming and outgoing correspondence so information stays fast reliable and easy to retrieve The role also covers receiving visitors and callers scheduling and organizing meetings for RSNF personnel general office administration word processing and data preparation and maintaining supply inventory Youll administer the processing of Saudi Arabia visas and the Foreign Visit Request System in coordination with the Saudi Arabian Embassy and coordinate financial matters tied to office requirements and to pay and benefits distribution for RSNF officer and enlisted personnel stationed in the Continental United States CONUS

Why DSE

• Starting salary range 70000 to 90000 annually
• 100 company paid medical and dental premiums for employees
• 50 for dependents
• 401k with up to a 4 company match
• Fully paid life short term and long term disability insurance no cost to you
• Employer funded FSA plus HRA contributions toward your deductible
• Experience based PTO your prior relevant experience can qualify you for a higher PTO allocation from day one plus the option to purchase additional PTO
• 11 paid holidays 6 national 5 floating
• Tuition reimbursement to support continued professional growth

Responsibilities

• Provide administrative support to ensure efficient day to day operation of the office
• Maintain a system of files and records for studies analyses and correspondence keeping information fast reliable and complete
• Analyze and manage the recording and control of RSNF incoming and outgoing correspondence to keep retrieval accurate and efficient
• Use automated office equipment and software to complete complex administrative tasks and improve the accuracy of office products and services
• Receive visitors and callers and determine the nature of their business
• Organize and schedule meetings and appointments for RSNF personnel
• Carry out general office administrative tasks including word processing and data collection and preparation
• Maintain supply inventory anticipate needs forward supply requests and verify receipt of supplies
• Administer the processing of Saudi Arabia visas and the Foreign Visit Request System in coordination with the Saudi Arabian Embassy
• Coordinate financial matters tied to office requirements and to pay and benefits distribution for RSNF officer and enlisted personnel in the Continental United States CONUS

Required Education

High school diploma or GED

Required Experience

Based onsite at SNPO Arlington Virginia

• At least 10 years of experience in administrative and financial support
• Working knowledge of Microsoft Office applications
• Demonstrated written and oral communication skills
• Bilingual capability in Arabic and English is required
• Must hold or be able to obtain a Secret security clearance; clearance may be obtained after assignment to the position

Equal Opportunity

DSE is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status