Executive Administrator

Apex Systems; Richmond (VA); On-site; USD 110,000 - 131,000; Full time

Job summary

Everforth Apex Systems is seeking an Executive Administrator to support senior leadership and manage critical administrative functions from the Richmond, VA office. The role covers event staging, records handling, budget reconciliation, and third-party contributions with strict compliance.

You will also assist with travel, calendar management, and expense reporting for executives. The ideal candidate has 5+ years in a corporate or government setting, an Associate degree or equivalent, and the

Qualifications

• 5+ years in a large corporate or government setting.
• Associate degree or equivalent experience required.
• Willingness to work in office at least 3 days per week.
• Strong organizational and prioritization skills.

Responsibilities

• Lead staging and executing in-person events at company facilities.
• Manage electronic records and confidential materials per policy.
• Maintain up-to-date internal working budgets reflecting state expenditure activity for the region.
• Process third party and charitable contributions with supporting documentation.
• Process political contributions with compliant documentation and timing.
• Provide administrative support to SGA Managing and Senior Directors including travel and calendar assistance.

Skills

Organizational skills

Communication skills

Multitasking

Prioritization

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

## Job Description# Executive AdministratorApply**Job#: 3058134****Job Description:****Executive Administrator****Key Responsibilities**• Lead staging and executing in-person events at company facilities.• Manage electronic records and handle confidential materials per policy.• Maintain up-to-date internal working budgets that reflect all state expenditure activity for the region or district. Reconciles working budgets to internal systems.• Processes third party and charitable contributions – initiate contribution requests, gather required back-up documentation from external organizations, and generate transmittal letters for all third party and charitable contributions.• Process political contributions, ensuring accurate documentation, timely execution, and adherence to applicable compliance requirements and internal processes.• Provide administrative support services to SGA Managing and Senior Directors - including travel and calendar assistance, and other general administrative duties as needed.• Prepare and submit expense reports while reviewing for compliance and reconcile monthly corporate card statements. **Skills/Experience**• Associate’s degree or equivalent experience.• Minimum 5+ years in a large corporate or government setting.• Strong organizational and prioritization skills.• Willingness to work in office at least 3 days a week.• Strong multi-tasking skills and ability to prioritize workload to meet deadlines.• Excellent communications skills.• Ability to exercise judgment when interacting with internal/external stakeholders.• Broad knowledge of Microsoft Office and willingness and ability to learn internal systems. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Richmond, VA, US**Job Type:****Date Posted:** November 3, 2026**Pay Range:** $80 - $95 per hour