Project Coordinator

Apex Systems; New Brighton (MN); Remote; USD 57,000 - 81,000; Part time

Benefits offered by this job

Healthcare benefits

ESPP program

401K plan

HSA

Job summary

Everforth Apex seeks a Project Coordinator to support a multi-year enterprise transformation in New Brighton, MN. You will assist the Program Director and PMs with scheduling, budgeting, documentation, and reporting, ensuring alignment across ERP, fleet, HR, payroll, and procurement workstreams.

Requirements include a Bachelor’s degree and at least 3 years in a coordinating role within IT, plus 5 years in independent and collaborative delivery.

Qualifications

• Bachelor's degree preferred in Business Administration or a related field.
• 3+ years as Project Coordinator, plus 5+ years working in IT environments (remote/global).
• Proficiency in Smartsheets and Power BI, strong MS Office knowledge (Excel/Word/PowerPoint).

Responsibilities

• Support Program Director and Project Managers with scheduling, budgeting, documentation, and communication.
• Coordinate between workstreams to align activities, milestones, and deliverables.
• Consolidate information for scheduling, program plans, and priority setting.
• Update program plans and presentation artifacts regularly.
• Capture action items and decisions from stakeholder meetings and follow up with leaders.

Skills

Smartsheets

Power BI

Microsoft Office

Excel

Word

PowerPoint

Education

Bachelor's degree in Business Administration/Information Technology

Tools

Smartsheets

Power BI

Job description

## Job Description# Project CoordinatorApply**Job#: 3057230****Job Description:**Project CoordinatorRole OverviewThis opportunity supports the organization as it establishes and implements the strategy around business platforms as part of a large-scale business transformation program. The program encompasses Enterprise Resource Planning, Fleet Management, Human Capital Management, payroll, timekeeping, and procurement systems. The Project Coordinator is responsible for supporting Workstream Project Managers, the Program Director, and the designated project team on financial, planning, and reporting activities. The selected candidate must develop a solid knowledge of delivery processes and tools to facilitate team success over this multi-year initiative.Key Responsibilities* Provides the Program Director and Project Managers with comprehensive support in scheduling, documentation, budgeting, and communication.* Coordinates between various workstreams to ensure consistent alignment of activities, milestones, efforts, and deliverables.* Partners with multiple Project Managers and business leaders to receive updates and manage requirements across the enterprise.* Consolidates information from numerous sources to assist the Program Director in scheduling, managing program activities, and setting priorities.* Updates the program plan and program presentation artifacts on a regular basis.* Monitors stakeholder meetings to capture action items, decisions, and outcomes, partnering with leadership to address program needs proactively.* Assists in information collection, data validation, and the facilitation of collaborative documents.* Develops and maintains strong relationships with functional leaders, business leaders, external partners, and other key stakeholders.* Helps prepare status reports and presentations for various levels of leadership, including business, IT, and corporate executives.* Assists with the management of program financials, including planning, budgeting, forecasting, variance tracking, and calculating earned value metrics.* Partners with the Enterprise Project Management Office to ensure alignment in execution, project lifecycle methodologies, and governance requirements.Required Qualifications**Education:** Bachelor's degree in Business Administration, Information Technology, or a related field is preferred.**Experience:** Minimum of 3 years of experience as a Project Coordinator, alongside at least 5 years of experience working independently and within collaborative teams in an IT environment, including remote and global delivery models.**Technical Skills:** Proficiency in Smartsheets and Power BI, with strong knowledge of Microsoft Office products including Excel, Word, and PowerPoint. Demonstrated proficiency in handling data, financial tracking, and maintaining project forecasts.Preferred Qualifications* Proven ability to balance multiple workstreams and manage competing priorities effectively.* Strong analytical skills with a demonstrated aptitude for critical thinking, problem-solving, and decision-making under strict deadlines.* Exceptional time management and organizational skills within a fast-paced environment *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Remote:** Yes**Location:** New Brighton, MN, US**Job Type:****Date Posted:** October 27, 2026**Pay Range:** $50 - $50 per hour