Executive Administrator

Golden Road Motor Inn DBA Atlantis Casino Resort Spa; Reno (NV); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Tuition reimbursement

Paid vacation and holidays

Leadership training

Job summary

Atlantis Casino Resort Spa in Reno, NV seeks an experienced Executive Administrative Assistant to support the CEO. You will manage calendars, travel, and executive communications while handling confidential information with discretion.

Ideal candidates bring 5+ years in executive admin roles, strong data analysis, and expert MS Office skills. Hospitality experience is preferred, with opportunities for growth in a luxury, service-focused environment.

Qualifications

• Minimum of 5 years of executive administrative experience supporting senior executives.
• Strong analytical skills with the ability to interpret data, prepare reports, identify trends, and present insights.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Outstanding organizational and project management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated confidentiality and professionalism.
• Strong interpersonal skills across all levels of the organization.
• Experience in hospitality, gaming, resort, or luxury service industries preferred.

Responsibilities

• Provide high-level administrative support to the CEO, ensuring priorities are managed efficiently.
• Manage complex calendars, meetings, appointments, and executive travel arrangements.
• Coordinate executive meetings, prepare agendas, presentations, and materials; record action items.
• Draft, edit, and finalize professional correspondence and reports.
• Screen calls, emails, and visitors while maintaining judgment and discretion.
• Maintain confidential corporate, financial, personnel, and legal information.
• Prepare and analyze operational reports, dashboards, and KPIs for executive review.
• Assist budgeting, expense tracking, invoice approvals, and corporate card reconciliations.
• Support planning of executive meetings, events, and corporate functions.

Skills

Executive support

Analytical skills

MS Office proficiency

Organization & PM

Written & verbal comms

Multitasking

Confidentiality

Interpersonal skills

Hospitality industry exp.

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Teams

Job description

At Atlantis Casino Resort Spa, we are more than just a premier destination for luxury gaming and hospitality in Reno, Nevada; we are creators of unforgettable moments. Our commitment to excellence shines through our exceptional gaming, exquisite dining, and indulgent spa services, all set in an inviting and sophisticated atmosphere. As a family-owned business, we prioritize nurturing lasting relationships with our guests and the community, ensuring that every interaction is warm, memorable, and tailored to foster a true sense of belonging.

Job Description Executive Administrative Assistant – Chief Executive Officer’s Office

About the Role

At Atlantis Casino Resort Spa, we are more than a premier gaming and hospitality destination—we are dedicated to delivering exceptional guest experiences through luxury accommodations, award-winning dining, world-class entertainment, and outstanding service. As a family-owned organization, we value integrity, innovation, collaboration, and a commitment to excellence in everything we do. We are seeking a highly organized, analytical, and business-minded Executive Administrative Assistant to provide strategic administrative support to the Chief Executive Officer. This is far more than a traditional administrative role. The ideal candidate will serve as a trusted business partner, helping manage daily operations, coordinating executive priorities, analyzing operational data, and supporting initiatives that drive business performance and guest satisfaction. The successful candidate thrives in a fast-paced hospitality environment, exercises exceptional judgment, maintains absolute confidentiality, and possesses the professionalism to interact with executives, department leaders, business partners, government officials, and guests.

Key Responsibilities

• Provide high-level administrative support to the CEO, ensuring priorities are managed efficiently and effectively.
• Manage complex calendars, meetings, appointments, and executive travel arrangements.
• Coordinate executive meetings, prepare agendas, presentations, meeting materials, and record action items.
• Draft, edit, and finalize professional correspondence, reports, presentations, and executive communications.
• Screen incoming calls, emails, and visitors while exercising sound judgment and discretion.
• Maintain confidential corporate, financial, personnel, and legal information.
• Prepare and analyze operational reports, dashboards, and key performance metrics for executive review.
• Compile and interpret data related to hotel occupancy, gaming performance, food and beverage operations, guest satisfaction, labor, and other business initiatives.
• Assist with budgeting, expense tracking, invoice approvals, and corporate credit card reconciliations.
• Monitor project timelines, follow up on deliverables, and ensure initiatives remain on schedule.
• Assist in planning executive meetings, property events, community relations activities, and corporate functions.
• Maintain organized electronic and physical records while ensuring document accuracy and compliance.
• Represent the Office of the CEO with professionalism and exceptional customer service.
• Build productive relationships with department leaders, corporate executives, vendors, community partners, and guests.
• Welcome VIP guests, dignitaries, and visitors while coordinating meeting logistics and hospitality arrangements.
• Provide backup support to executive administrative staff as needed.
• Perform additional responsibilities and special projects as assigned.

Qualifications

• Minimum of 5 years of executive administrative experience supporting senior executives, preferably within hospitality, gaming, resort, hotel, or corporate environments.
• Strong analytical skills with the ability to interpret data, prepare reports, identify trends, and present meaningful business insights.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Outstanding organizational and project management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to maintain the highest level of confidentiality and professionalism.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Self-motivated with the ability to anticipate needs, solve problems, and work independently with minimal supervision.
• Experience in hospitality, gaming, resort, or luxury service industries is strongly preferred.

What We Offer

• Comprehensive medical, dental, vision, and supplemental insurance
• 401(k) retirement savings plan with discretionary company match
• Tuition reimbursement
• Paid vacation and holidays
• Career development and leadership training
• Complimentary daily meal
• Fitness and recreation discounts
• Weekly team member recognition programs and resort prizes
• Opportunities for internal advancement

At Atlantis Casino Resort Spa, you'll have the opportunity to work alongside exceptional leaders while contributing to the continued success of one of Northern Nevada's premier hospitality destinations. If you are a polished professional with outstanding executive support, business operations, and analytical skills, we encourage you to apply and become part of our award-winning team. We believe that our people are at the heart of our success. By investing in our team through growth opportunities and robust training programs, we cultivate an environment of loyalty and pride. Our focus on building a talent ecosystem in collaboration with local institutions enables us to ensure that every experience at Monarch reflects the luxury and dedication we stand for. Join us in creating extraordinary experiences that inspire and elevate the spirit of hospitality.

Working at Atlantis Casino Resort Spa in Reno, Nevada, offers a unique and rewarding experience that sets it apart as an employer of choice in the hospitality and gaming industry. Here are several compelling reasons to consider a career with us, reflecting our commitment to excellence, Team Member growth, and a vibrant workplace culture. Thanks to its nationally recognized excellence and innovative sustainability practices, Atlantis Casino Resort Spa is an exceptional place to work for anyone seeking a meaningful and dynamic career in hospitality.

Atlantis is recommended by Forbes Travel Guide, with accolades from AAA, TripAdvisor, and Wine Spectator. Atlantis delivers a culture of high standards and professional pride, where team members have the opportunity to be part of a Four Diamond resort experience and contribute to award-winning venues like the Forbes 4 Star Spa and the Atlantis Steakhouse. Our team members thrive in a company that leads in environmental stewardship—being the first in northern Nevada to implement eco-forward programs like organics recycling and biodiesel fuel usage.

Atlantis isn't just a place to work—it's a place to grow, be inspired, and make a lasting impact.