Executive Administrator

IPG Photonics; Marlborough (MA); On-site; USD 84,000 - 94,000; Full time

Job summary

A leading laser technology firm in Marlborough, MA is seeking an Executive Assistant to support multiple C-level executives. This role requires exceptional organizational skills, proactive problem-solving, and experience in high-growth environments. The ideal candidate should possess strong communication abilities and advanced proficiency in Microsoft Office and collaboration tools. Candidates with 8–12+ years supporting senior executives are encouraged to apply. Competitive salary and benefits offered.

Qualifications

• 8–12+ years of experience supporting senior executives.
• Experience in a global public company or high-growth environment required.
• Strong judgment and organizational skills.

Responsibilities

• Provide high-level administrative support to C-suite leaders.
• Manage complex calendars and resolve scheduling conflicts.
• Serve as a liaison between executives and stakeholders.

Skills

Proactive & Solutions-Oriented

Exceptional Communicator

Emotionally Intelligent & Discreet

Education

Bachelor's degree in Business Administration, Communications or related field

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Collaboration tools (Teams, Zoom, DocuSign)

AI tools for scheduling and automation

Job description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from IPG Photonics

IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. Headquartered in Marlborough, MA, IPG has over 4,800 employees in more than 25 locations around the world. We aspire to work together with our employees and customers to apply light in ways that improve life.

Our mission is to develop innovative laser solutions to make the world a better place. To accomplish this mission, we are committed to attracting and retaining the best talent and an engaged and thriving workforce that drives a sustainable future for our company and society.

The Role

IPG is seeking a highly proactive, tech-forward, and emotionally intelligent Executive Assistant to support multiple C-level executives across IPG Photonics. This role is essential to driving operational excellence by anticipating needs, streamlining workflows, and enabling executive productivity through strategic, high-impact administrative support. The ideal candidate is a resourceful problem-solver, a clear and confident communicator, and a continuous learner who embraces technology to stay ahead in a dynamic, fast-paced environment. Success in this role requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities across departments, stakeholders, and time zones.

Key Responsibilities

Executive Support & Calendar Management

• Provide high-level administrative support to multiple C-suite leaders.
• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts across global time zones.
• Coordinate domestic and international travel, logistics, and expense reporting.
• Anticipate executive needs and prepare materials, data, or context in advance of meetings and decisions.
• Identify potential issues before they arise and offer thoughtful, strategic solutions.
• Maintain a forward-looking view of priorities, deadlines, and deliverables.

Communication & Stakeholder Management

• Serve as a liaison between executives and internal/external stakeholders, including board members, partners, and cross-functional teams.
• Draft, edit, and manage executive-level communications with clarity, professionalism, and discretion.
• Leverage AI tools and productivity platforms to streamline workflows, automate routine tasks, and enhance decision-making.
• Stay current with emerging technologies and recommend tools that improve executive and team efficiency.
• Use data tools (e.g., Excel, dashboards, AI assistants) to support reporting, analysis, and presentation development.

Project & Operations Coordination

• Track key initiatives, follow up on action items, and ensure timely execution of deliverables.
• Support the preparation of presentations, reports, and briefing materials for internal and external meetings.
• Assist with office operations, vendor coordination, and event logistics as needed.

Culture & Team Engagement

• Partner with HR and leadership to support onboarding, team-building events, and company-wide initiatives.
• Help foster a positive, inclusive, and high-performance culture through thoughtful coordination and communication.

Qualifications

Education: Bachelor’s degree required; preferred in Business Administration, Communications, or a related field.

Experience:

• 8–12+ years of experience supporting senior executives (C-level or equivalent).
• Experience in a global public company, technology, manufacturing or high-growth industrial environment required.

Technical Proficiency:

• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proficiency with collaboration tools (Teams, Zoom, DocuSign, cloud platforms).
• Experience using or implementing AI tools (e.g., scheduling assistants, automation platforms, generative AI) is a strong plus.

Key Attributes:

• Proactive & Solutions-Oriented: Anticipates needs, takes initiative, and approaches challenges with creativity, urgency, and a problem-solving mindset.
• Exceptional Communicator: Demonstrates strong written and verbal communication skills; interacts confidently and professionally across all levels.
• Emotionally Intelligent & Discreet: Handles sensitive information with integrity, empathy, and sound judgment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Other

• Industries

  Appliances, Electrical, and Electronics Manufacturing

Referrals increase your chances of interviewing at IPG Photonics by 2x

Get notified about new Executive Administrator jobs in Marlborough, MA.

Westwood, MA $84,000.00-$94,000.00 47 minutes ago

Boston, MA $90,000.00-$120,000.00 3 weeks ago

Boston, MA $80,000.00-$110,000.00 2 weeks ago

Boston, MA $80,000.00-$100,000.00 2 days ago

Boston, MA $125,000.00-$140,000.00 5 days ago

Boston, MA $130,000.00-$150,000.00 6 days ago

Boston, MA $85,000.00-$100,000.00 6 days ago

Cambridge, MA $85,000.00-$100,000.00 6 days ago

Waltham, MA $80,000.00-$100,000.00 6 days ago

Executive Assistant - Philanthropic Office

Boston, MA $75,000.00-$85,000.00 5 hours ago

Greater Boston $160,984.31-$213,309.00 4 hours ago

Boston, MA $100,000.00-$125,000.00 6 days ago

Lexington, MA $70,000.00-$80,000.00 1 week ago

Lexington, MA $68,000.00-$79,000.00 1 month ago

Boston, MA $80,000.00-$100,000.00 3 hours ago

Boston, MA $95,000.00-$110,000.00 2 weeks ago

Cambridge, MA $85,000.00-$115,000.00 3 weeks ago

Boston, MA $100,000.00-$125,000.00 6 days ago

Boston, MA $90,000.00-$110,000.00 1 day ago

Boston, MA $80,000.00-$100,000.00 1 day ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.