Executive Assistant

Photon; Las Vegas (NV); On-site; USD 41,586 - 50,827; Full time

Job summary

Join a forward-thinking technology company in Las Vegas as an Executive Assistant. In this full-time position, you'll provide essential administrative support to executives, manage schedules, facilitate communication, and ensure organizational efficiency. The ideal candidate will have a Bachelor's degree and at least three years of experience, with strong skills in Microsoft Office and the ability to handle confidential information.

Qualifications

• Minimum of 3 years of experience in an executive assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain executives' schedules and coordinate meetings.
• Prepare and edit correspondence, reports, and presentations.
• Arrange travel itineraries and process expense reports.

Skills

Organizational skills

Communication skills

Multitasking abilities

Discretion

Proficiency in Microsoft Office Suite

Education

Bachelor's degree in Business Administration or related field

Job description

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Talent Acquisition Director | Talent Management | Recruitment Maestro | Strategic Planning | PMO | Head and Heart in everything I do

We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our senior executives. The ideal candidate will be adept at managing schedules, coordinating meetings, and handling confidential information with discretion. This role requires excellent organizational skills, the ability to work independently, and strong communication capabilities.

Job Location: Las Vegas, NV

Job Type: Full Time/Contract

What will you do?

Administrative Support

• Manage and maintain executives schedules, including organizing appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Act as the primary point of contact between executives and internal/external stakeholders.

Meeting Coordination

• Schedule, prepare agendas, and coordinate logistics for meetings.
• Record minutes and track action items to ensure follow-up and completion.

Travel and Expense Management

• Arrange travel itineraries, accommodations, and transportation for executives.
• Prepare and process expense reports in a timely manner.

Communication and Liaison

• Screen and prioritize phone calls, emails, and other communications.
• Maintain a high level of professionalism in all interactions on behalf of the executive.

Office Operations

• Manage and maintain confidential records and files.
• Assist in special projects, event planning, and other tasks as assigned.

What are we looking for?

• Education: Bachelor s degree in Business Administration or related field preferred.
• Experience: Minimum of 3 years of experience in an executive assistant or similar role.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High degree of discretion and confidentiality.
• Ability to manage competing priorities and meet tight deadlines.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  IT Services and IT Consulting

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