Executive Administrator

Capstone Research Corporation; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Company provided medical and dental保险

Job summary

Capstone Research Corporation, located in Huntsville, AL, seeks an Executive Administrator to provide comprehensive support to executive leadership and manage calendars, meetings, and travel. The role requires discretion with confidential information and strong office software skills.

US citizenship is required, and the position is on-site in Alabama. The successful candidate will coordinate travel, prepare reports, and support special initiatives, while ensuring efficiency and alignment with

Qualifications

• Experience providing administrative support to executive leadership or senior management.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong attention to detail and ability to manage competing priorities.
• Ability to handle confidential information with discretion and professionalism.
• Must be US Citizen.

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, appointment scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, including airfare, lodging, ground transportation, itineraries, and expense reporting.
• Manage incoming communications, prioritize requests, and ensure timely follow-up on important matters.
• Support special projects, research, and organizational initiatives by gathering information, tracking deadlines, and preparing summaries for executive review.
• Follow established company procedures for handling confidential, proprietary, and government-related information, as applicable.
• Identify opportunities to improve administrative processes, increase efficiency, and support organizational effectiveness.
• Perform other duties as assigned to support executive leadership and company objectives.
• Perform other administrative and operational responsibilities in a personal capacity such as running errands, scheduling maintenance, and tending to animals, as needed to support the organization's goals.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Discretion with confidential info

Tools

Outlook

Excel

PowerPoint

Word

Job description

Executive Administrator

Capstone Research Corporation is seeking to expand our team. We provide high level engineering to the Department of War with Integrated Air and Missile Defense Systems Engineering expertise to solve the tough interoperability problems facing Warfighters today. We pride ourselves on providing high level engineering in a customer-oriented, ethical approach. Capstone offers 100% Company Provided Medical and Dental Insurance as part of our top-notch benefits package. Compensation for this position will be determined, but not limited to, factors such as responsibilities of the job, education, experience, knowledge, skills, abilities, alignment with market data, and internal equity.

We have an immediate opening for an Executive Administrator in our Huntsville, AL. office. In this role, you will provide comprehensive administrative support to executive leadership, ensuring efficient daily operations and effective coordination of business priorities. This role is responsible for managing executive calendars, coordinating meetings and travel, preparing correspondence and reports, maintaining confidential records, and supporting special projects and organizational initiatives.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, appointment scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, including airfare, lodging, ground transportation, itineraries, and expense reporting.
• Manage incoming communications, prioritize requests, and ensure timely follow-up on important matters.
• Support special projects, research, and organizational initiatives by gathering information, tracking deadlines, and preparing summaries for executive review.
• Follow established company procedures for handling confidential, proprietary, and government-related information, as applicable.
• Identify opportunities to improve administrative processes, increase efficiency, and support organizational effectiveness.
• Perform other duties as assigned to support executive leadership and company objectives.
• Perform other administrative and operational responsibilities in a personal capacity such as running errands, scheduling maintence, and tending to animals, as needed to support the organization's goals.

Requirements

• Experience providing administrative support to executive leadership or senior management.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and the ability to manage competing priorities effectively.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work effectively with employees at all levels of an organization.
• Ability to work independently, exercise sound judgment, and anticipate executive and organizational needs.
• Must be US Citizen

Capstone Research Corporation is an Equal Employment Opportunity Company

All Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.