Office Manager with Security Clearance

Five Stones Research Corporation; Huntsville (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Dental Insurance

Employee Recognition Programs

Health Insurance

Life Insurance

Paid Time Off

Parental Leave

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation in Huntsville, AL is seeking an Office Manager to support executive operations, maintain schedules, and ensure compliant handling of sensitive information. This role requires active DoD Secret clearance, U.S.

citizenship, and a proven track record in administrative leadership, travel coordination, and records management. Proficiency with MS Office and government systems is essential.

Qualifications

• Experience in preparing executive level correspondence.
• Experience with CUI/FOUO and classified information handling procedures.
• Experience training junior administrative staff on administrative support.
• Experience with government records and database management processes.
• Experience with government travel processes and systems.
• Experience developing and maintaining administrative schedules (electronic calendars).
• Experience in government correspondence handling procedures.
• Proficient with government task management systems.
• Proficient in researching, reviewing, and preparing meeting materials (briefings, papers).
• Proficient in government time-management procedures and systems.
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Prepare, review, and coordinate executive level correspondence.
• Manage CUI/FOUO and classified information handling procedures.
• Train and advise junior administrative assistants on agency support.
• Manage government records and database management processes.
• Coordinate government travel processes and systems.
• Develop and maintain administrative schedules including electronic calendars.
• Handle government correspondence procedures.
• Utilize government task management systems.
• Research, review, and prepare meeting materials (briefings, papers, read-ahead).
• Apply government time-management procedures and systems.
• Maintain MS Office suite (Outlook, Excel, Word, PowerPoint).
• Provide clear, proactive communication via phone and email.

Skills

Microsoft Office

Communication

Executive support

Travel coordination

Administrative support

Outlook

Excel

Word

PowerPoint

Education

BA/BS in Admin/Business or related field

AA in Admin/Business field

HS Diploma or equivalent

Tools

Outlook

Excel

Word

PowerPoint

Job description

Office Manager

Position Overview Type: Full-Time, Exempt

Location: Huntsville, AL

Travel: None expected

Clearance: Active Department of Defense (DoD) Secret Security Clearance

Work Authorization: U.S. Citizenship required

Summary/Objective Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal.
• BA/BS and 4 years' experience in administrative/business field
• Acceptable substitute: AA and 6 years' experience in administrative/business field -OR-
• HS Diploma or equivalent and 10 years' administrative/business field
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• What We Offer:
• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.