Program Management Analyst

Capstone Research Corporation; Huntsville (AL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K matching

Profit sharing

Job summary

Capstone Research Corporation, headquartered in Huntsville, AL, seeks a Program Management Analyst to provide administrative and operational support for Government programs and contracts. You will manage travel, training requirements, documentation, and day-to-day tasks to ensure efficient program execution.

The role emphasizes coordination of domestic/international travel, compliance with Federal regulations, and maintaining audit-ready records.

Qualifications

• 5+ years of experience in administrative support, program coordination, travel management, or training coordination.

Responsibilities

• Provide day-to-day administrative and operational support to the program team.
• Support compliance with company policies and Government contract requirements.
• Coordinate and manage domestic and international travel for employees supporting Government contracts.
• Review expense requests for accuracy and compliance with FTR/FAR.
• Maintain travel records and audit-ready files for reviews and audits.
• Create and process Trip Reports and documentation for primes and/or contracting officers.
• Serve as a primary contact for travel policy guidance and regulations (JTR/FTR).
• Coordinate and track required employee training for assigned programs and contracts.
• Schedule training sessions and coordinate logistics with providers.
• Maintain training records, certifications, and expiration dates.
• Monitor upcoming training requirements and send reminders.
• Maintain training deliverables for all contracts.

Skills

Administrative support

Program coordination

Travel management

Training coordination

Government contracts

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Program Management Analyst

Capstone Research Corporation is seeking to expand our team. Capstone Research Corporation is headquartered in Huntsville Alabama. We are a customer-oriented engineering services company providing world class research and development support across the Department of Defense (DoD): Army, Navy, Air Force, Marines, and Missile Defense Agency (MDA). Capstone offers 100% Company Provided Medical and Dental Insurance, Matching 401K, and Profit Sharing as part of our top-notch benefits package. Compensation for this position will be determined, but not limited to, factors such as responsibilities of the job, education, experience, knowledge, skills, abilities, alignment with market data, and internal equity.

We have an immediate opening for a Program Management Analyst to work in our Huntsville, AL office. In this role, you will provide administrative, operational, travel, and training support to ensure the efficient execution of Government programs and contracts. This position is responsible for managing travel arrangements, managing employee training requirements, maintaining program documentation, tracking administrative tasks, and supporting the Program team with day-to-day operational needs.

Key Responsibilities

• Provide day-to-day administrative and operational support to program team.
• Support compliance with company policies, Government contract requirements, and established administrative procedures.
• Coordinate and manage domestic and international business travel for employees supporting Government contracts ensuring compliance with company policies, contract requirements, and applicable government travel regulations.
• Review expense requests and receipts for accuracy, completeness, and compliance with Federal Travel Regulations (FTR), Federal Acquisition Regulation (FAR), and other applicable requirements, as relevant to the contract.
• Maintain accurate travel records, supporting documentation, and audit-ready files for government contract reviews and financial audits.
• Create, receive, review, and submit Trip Reports and supporting documentation to Primes and/or Contracting Officers.
• Serve as a primary point of contact for travel policy guidance, interpreting and applying Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).
• Coordinate and track required employee training for assigned programs and contracts.
• Schedule training sessions, register employees, and coordinate logistics with training providers.
• Maintain employee training records, certifications, completion dates, and expiration dates.
• Monitor upcoming and overdue training requirements and send reminders to employees and supervisors.
• Maintain training deliverables for all contracts.

Requirements

• 5+ years of experience in administrative support, program coordination, travel management, or training coordination.
• 3+ years of experience supporting Government contracts or working within a Government contracting environment preferred.
• Familiarity with Government travel policies, travel authorizations, and expense reporting preferred.
• Experience coordinating employee training, maintaining training records, and tracking compliance requirements.
• Strong organizational skills and attention to detail, with the ability to manage multiple travel requests and deadlines simultaneously.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent written and verbal communication skills, with the ability to work effectively across project teams and administrative departments.
• Active Security Clearance or eligibility to obtain Security Clearance

Additional Desired Skills

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred. Equivalent experience may be considered.

Capstone Research Corporation is an Equal Employment Opportunity Company

All Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.