Executive Administrator

BTAS, Inc.; El Segundo (CA); On-site; USD 66,000 - 181,000; Full time

Benefits offered by this job

Paid time off

Health coverage

401K plan with generous match

Job summary

A strategic space solutions provider is seeking an Executive Administrator in El Segundo, CA. This full-time role requires a BA/BS degree and 12+ years of experience in acquisition management, with responsibilities including executive support, compliance monitoring, and recordkeeping. The position offers a competitive salary range from $66,000 to $181,000 along with comprehensive benefits.

Qualifications

• Requires 12+ years of experience in acquisition management activities.
• Six years of experience supporting the Department of Defense is needed.
• Experience with Microsoft Office Suite is required.

Responsibilities

• Assist in routine business operations and executive-level administrative support.
• Provide compliance monitoring and resolution support for government tasks.
• Manage government civilian recordkeeping and personnel actions.
• Support meeting administration and record minutes.
• Develop and maintain project schedules using Microsoft Project.

Skills

Microsoft Office Suite

Acquisition management

Personnel management

Human resources management

Education

BA/BS degree

Job description

Join to apply for the Executive Administrator role at BTAS, Inc.

POSITION: Executive Administrator
LOCATION: El Segundo, CA
REQUIRED SECURITY CLEARANCE: Secret
POSITION TYPE/STANDARD WORK HOURS: Full time, 40 hours

THE OPPORTUNITY: Upon award, BTAS will be filling potential openings for the Space Systems Command (SSC). SSC plays a critical role in advancing the United States's space capabilities, delivering cutting-edge solutions to protect and enhance national security. SSC/SZBC specializes in highly classified Space Domain Awareness (SDA) systems, Defensive and Offensive Space Control (DSC/OSC) capabilities, and space test range assets to support the Department of Defense’s (DoD) current and future operational needs. This position will support multiple SSC/SZ-BC programs, as well as other initiatives across the Space Force, Air Force, and allied organizations. Join us in shaping the future of space operations and contributing to the defense of our nation’s space assets.

WHO WE ARE: BTAS is a woman-owned small business founded in 1995, located near Wright-Patterson Air Force Base in Beavercreek, OH. We have earned national and regional awards in the Department of Defense for our proven IT, Engineering, and Program Management capabilities. We are committed to working with exceptional quality and professionalism to deliver excellence to our customers, while providing our employees a stimulating and satisfying work environment as we collaborate with teammates to achieve common goals.

PRIMARY RESPONSIBILITIES:

• Assist the government in routine business operations, including executive-level administrative support, office management, personnel management, human resources management, and configuration and data management. Tasks involve research, statistical reports, information requests, personnel records coordination, mail distribution, managing executive schedules, planning and booking travel via Defense Travel System, coordinating staff activities, and arranging meetings and events.
• Provide analysis, interpretation, monitoring, and resolution support for government tasks using Task Management Tool (TMT). Ensure compliance with Space Systems Command, Space Force, Air Force, and DoD policies. Facilitate interactions with key acquisition organizations and oversee document quality and completion.
• Develop, document, modify, and maintain standard functional databases to support mission requirements. Plan and execute transitions to updated databases and software as approved.
• Manage government civilian recordkeeping and serve as the primary contact for civilian human resource management. Assist in identifying vacancies, creating requisitions, completing personnel actions, coordinating security waivers, updating personnel documents, and handling special manpower requests.
• Support meeting administration including scheduling, security controls, and execution. Use Microsoft Calendar for routine meetings, capture action items, record minutes, and distribute them promptly. Summarize meeting effectiveness and decisions.
• Assist with military and civilian awards processing including monitoring timelines, ordering plaques, updating recognition boards, and supporting the awards board process. Ensure compliance with regulations and monitor award package processing.
• Develop and maintain schedules using Microsoft Project.

MINIMUM QUALIFICATIONS:

• BA/BS degree is required.
• Requires 12 or more years’ experience performing acquisition management activities related to contracting, legal, policy, and regulatory development, review, and compliance in the government (military and/or civil servant), federally funded research and development center, or profit/non-profit government support/development contractor arena, of which six years must include duties/assignments specifically in support of the Department of Defense.
• Requires experience with Microsoft Office Suite.

SUPERVISORY RESPONSIBILITIES: This position may supervise the work of others.

WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment.

PHYSICAL DEMANDS: Must be able to operate a computer and other standard office equipment. Must be able to remain in a stationary position, 80%.

TRAVEL: Little if any travel is required.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and/or activities may change at any time with or without notice.

COMPENSATION / SALARY RANGE: BTAS adheres to federal, state, and local regulations. This is a Full-Time, Salary, Exempt position. The following salary range is what we reasonably expect to pay but is contingent and subject to a variety of factors, including but not limited to years of experience, education, certification(s), training, specialized skills, responsibilities, etc.

SALARY RANGE: $66,000–$181,000 Annual Salary

BTAS BENEFITS: A comprehensive benefits program, including paid time off, federal holidays, health coverage, 401K plan with generous company match is offered to all full-time employees.

AAP / EEO STATEMENT: BTAS is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. BTAS is an E-Verify program participant.