Executive Administrator

Artech Information System LLC; Carlsbad (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A global staffing and IT consulting company is seeking an Administrative Assistant to support two VPs. This role requires 5+ years of experience in a similar position, managing schedules, making travel arrangements, and handling executive communications. The candidate should possess a High School Diploma and demonstrate discretion and organizational skills to perform various administrative tasks efficiently. This position is located in California, offering an opportunity to work in a dynamic environment.

Qualifications

• 5+ years of experience supporting VP level candidates.

Responsibilities

• Independently perform advanced, administrative and confidential assignments.
• Plan, organize, and schedule work according to standard procedures.
• Support 2 VPs and their team.

Skills

Schedule management

Travel arrangement

Call handling and visitor greeting

Dictation and data entry

Proofreading and presentation development

Data gathering and report preparation

Education

High School Diploma

Job description

My name is Shyam and I'm a recruiter at Artech Information Systems, a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, and we currently have a job opening that may interest you. Below is a summary of the position.

If you believe you're qualified for this position and are currently in the job market or interested in making a change, please give me a call as soon as possible at [phone].

You may also respond to me via email with a copy of your updated resume and your best contact number and timings for further discussion.

Job Description

Duties:

• Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy.
• Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures.
• May require regular use of technical and business vocabulary.
• Will support 2 VPs and their team.

Skills:

• Manages schedule, arranging appointments, meetings, conference calls, etc.
• Make travel arrangements and manage expense submissions.
• Handles calls and greets key executive visitors.
• Take dictations and minutes and accurately enter data.
• Help proof read and developing power point presentations as needed.
• Able to work off hours as needed to support executives.
• Gathers data and prepares reports and/or presentations.

Data may come from internal and/or external sources.

Qualifications

Education: High School Diploma required. Previous experience supporting VP level candidates (5+ years)

Additional Information

Artech Information Systems LLC
360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960
Office: 973.