Executive Admin Assistant 4

Harvey Nash; Plano (TX); On-site; USD 44,000 - 62,000; Full time

Job summary

Harvey Nash is seeking an Executive Admin Assistant 4 to support VP-level executives in Plano, TX. The role is fully onsite and entails managing complex calendars, travel, and communications, plus preparing executive materials and presentations.

Ideal candidates hold a bachelor’s degree with 5+ years EA experience, are bilingual (Korean/English), and can handle confidential information with discretion. The position offers 40-hour weeks and a $38.45/hour pay rate.

Qualifications

• Bachelor's degree and at least 5 years of EA experience supporting VP level executives.
• Experience developing executive presentations using PC applications including PowerPoint.
• Ability to build excellent working relationships with executive levels and industry contacts.
• Strong verbal and written communication for internal and external personnel.
• Ability to read, write, prepare and interpret executive materials and contracts.
• Handle confidential and sensitive materials and issues.
• Bilingual in Korean and English required.

Responsibilities

• Plans, organizes, and prioritizes multiple assignments with minimal direction.
• Manages scheduling for Executive leaders including meetings, logistics, and travel.
• Prepare executive level reports and data for communications with stakeholders.
• Arrange domestic and international travel and accommodations.
• Coordinate VIP visitor accommodations and special travel needs.
• Prepare presentations, spreadsheets, and memos; maintain templates and standards.
• Maintain network access and resolve IT issues for the chief executive.
• Foster good relations with employees, clients, and partners; handle correspondence.

Skills

EA experience

Executive presentations

Relationship building

Verbal and written communication

Reading/writing executive materials

Confidential information handling

Bilingual Korean/English

PowerPoint

Education

Bachelor’s degree

Job description

Summary

• Plans,organizes, and prioritizes multiple assignments and projects with minimalor no direction.
• Managescheduling for Executive leaders including resolution of scheduleconflicts, schedule prioritization and meeting logistics (location,audio/video, meals, etc.)
• Frequentlydeals with external customers at the highest level as well as agencies andpossibly media, so must understand the need for professionalism.
• Assistswith maintaining continuous executive and industry contacts.
• Maintainsthe Executive’s itinerary and schedule with specific attention todetail.
• Identifiescritical level of communications and the need for the Executive’snotification.
• Interpretsand clarifies requests, and assists with required responses and action.
• Preparesexecutive level reports, compiles data into comprehensible format, andprovides information for the executive’s effective community, internal,and company headquarters communications.
• Preparesand makes domestic and international travel and accommodationarrangements.
• Schedulesand plans meetings and appointments for the Executive and specialvisitors.
• Coordinatesand provides VIP visitor accommodations, special travel needs, and hotelarrangements.
• Obtainsdetail direction from dispatchers and other executives.
• Schedulesexecutive conference rooms, maintains conference room equipment, andprovides materials and supplies.
• Coordinatesexecutive meetings and schedules with internal leadership via executiveadmin staff.
• Performsword processing and prepares presentations, spreadsheets, correspondence,contracts, internal memos, expense and status reports, etc.
• Establishesexecutive level documentation standards and creates templates and stylesto be used
• Maintainsnetwork access, applications, and printing, and resolves networkdifficulties for the chief executive.
• Aids inmaintaining good relations between Executive and employees as well ascustomers by ensuring thank you notes are sent, flowers by policy are sentand other actions as necessary.
• Project/Committeeinvolvement as needed.
• Handlesvarious works such as managing office supplies, organizing departmentevents, maintaining the offices, and many others that are associated withgeneral affairs.

Client : Electronics and technology(Direct Client)

Title: Executive Admin Assistant 4

Location: Plano, TX (Fully onsite)

Duration: 12 Months (Possibility of extension)

Payrate : $38.45 Hourly on w2 (Biweekly payment system)

Hoursper week: 40

Jobid : 18232-1

Skills/Qualifications

• Bachelordegree with at least 5 years of EA experience supporting VP levelexecutives and staff
• Experiencedeveloping executive presentations using a variety of PC applications,including word processing, spreadsheet graphs and tables, PowerPoint.
• Abilityto develop and maintain excellent working relationships with allappropriate executive levels within the company, the local community, andwith critical industry contacts.
• Abilityto communicate both verbal and written for internal and external personnelat all levels.
• Abilityto read, write, prepare, and interpret executive materials, presentations,contracts, or related documents
• Handlehighly confidential and sensitive materials and issues.
• Bilingualin Korean/English required

Areasonable, good faith estimate of the minimum and maximum for this position is $ 38.45 Max Hourly on w2.

About us:

Harvey Nashis a national, full service talent management firm specializing in technologypositions. Our company was founded with a mission to serve as the talentpartner of choice for the information technology industry.

Our companyvision has led us to incredible growth and success in a relatively short periodof time and continues to guide us today. We are committed to operating with thehighest possible standards of honesty, integrity, and a passionate commitmentto our clients, consultants, and employees.

We are partof Nash Squared Group, a global professional services organization with overforty offices worldwide.

For moreinformation, please visit us at https://www.harveynashusa.com/