Executive Administrative Specialist — Strategy & Programs

Casey Family Programs; Seattle (WA); On-site; USD 65,000 - 89,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Job summary

Casey Family Programs, an Equal Opportunity Employer, seeks an Administrative Specialist to provide executive-level administrative and project support for the Managing Director and team in Seattle. The role coordinates calendars and travel, manages projects/events, drafts documents, and helps with budgets and invoicing.

Candidates should have a Bachelor’s degree with at least five years of administrative experience, including three at the executive level, and strong MS Office/Excel skills.

Qualifications

• Bachelor’s degree required; minimum 5 years admin support experience, 3+ at executive level.
• Strong organizational, verbal and written communication skills; ability to work autonomously.
• Advanced Microsoft Office skills; Excel proficiency
• Experience in diverse, multi-cultural environments.
• Ability to work onsite full-time and manage high-pressure situations.

Responsibilities

• Maintain MD/Senior Director’s calendar and travel schedule; coordinate with internal/external parties.
• Lead projects/events at local and national level with leadership team and partners.
• Draft and edit memoranda, reports, presentations and other documents.
• Develop and maintain administrative processes aligned with Casey policies.
• Support budget maintenance, invoices, expense reports, and financial items.

Skills

Organizational skills

Critical thinking

Written and verbal communication

Autonomy

Stress management

Diversity & inclusion experience

onsite collaboration

Education

Bachelor's Degree

Executive-level admin experience (3+ years)

Tools

Microsoft Office Suite

Excel

Job description

Casey Family Programs, an Equal Opportunity Employer, seeks an Administrative Specialist to provide executive-level administrative and project support for the Managing Director and team in Seattle. The role coordinates calendars and travel, manages projects/events, drafts documents, and helps with budgets and invoicing.

Candidates should have a Bachelor’s degree with at least five years of administrative experience, including three at the executive level, and strong MS Office/Excel skills.