Executive Administrative Specialist for Leadership Team

Casey Family Programs; Seattle (WA); On-site; USD 65,000 - 89,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision coverage

Paid holidays

Annual leave 12 days

Sick leave 12 days

Personal holiday

Parental leave up to 8 weeks

Sabbatical after 10 years

Job summary

Casey Family Programs, an Equal Opportunity Employer, seeks an Administrative Specialist to support a Managing Director and team in Seattle. You will manage calendars, travel, and multiple projects, draft documents, and help maintain administrative processes aligned with Casey policies.

The role requires a Bachelor’s degree and at least five years of administrative support, including executive-level experience, with strong organizational and communication skills.

Qualifications

• Bachelor’s degree required with minimum 5 years administrative support experience, including at least 3 years at the executive level.
• Strong organizational, critical thinking, and written/verbal communication skills.
• Autonomy and independent judgment are essential in a demanding environment.
• Proficiency in Microsoft Office, especially Excel, is required.

Responsibilities

• Maintain the MD/Senior Director’s calendar and travel schedule.
• Manage local and national project/event coordination with leadership teams and partners.
• Draft memoranda, reports, and presentations for the MD/Senior Director.
• Develop administrative processes aligned with Casey policies and mentor staff.
• Assist with budget monitoring, expense processing, and invoices.

Skills

Organizational skills

Written & verbal communication

Autonomous work

Education

Bachelor’s degree

5+ years admin support (exec level)

Tools

Microsoft Office

Excel

Job description

Casey Family Programs, an Equal Opportunity Employer, seeks an Administrative Specialist to support a Managing Director and team in Seattle. You will manage calendars, travel, and multiple projects, draft documents, and help maintain administrative processes aligned with Casey policies.

The role requires a Bachelor’s degree and at least five years of administrative support, including executive-level experience, with strong organizational and communication skills.