Executive Administrative Specialist (Public Sector)

Housing Authority of the City of Shreveport; Shreveport (LA); On-site; USD 52,000 - 66,000; Full time

Job summary

Housing Authority of the City of Shreveport (HACS) is seeking an Executive Administrative Assistant to provide high-level support to the executive leadership team. The role manages calendars, drafts correspondence, prepares reports, and coordinates Board meetings, serving as a professional liaison for residents and partners.

Ideal candidates are highly organized, discreet, and comfortable in a fast-paced public agency environment.

Qualifications

• Bachelor's degree in business administration, public administration, communications, or related field.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills with strong grammar and proofreading abilities.
• Ability to handle confidential and sensitive information with discretion.
• Valid Louisiana driver’s license and reliable transportation.
• Ability to pass a background check and drug screening.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel for the executive team.
• Screen calls, emails, and visitors; prioritize and route inquiries.
• Draft, edit, and proofread correspondence, memos, reports, and presentations.
• Track deadlines and action items to keep priorities on schedule.
• Maintain confidential files and records per policies and public records requirements.
• Process invoices, expense reports, and other administrative documents.
• Assist with public records requests and HUD-related documentation.
• Coordinate agency events, board meetings, and executive communications.

Skills

Excellent written & verbal

Organizational skills

Discretion with confidential info

Education

Bachelor's degree in business/public administration or communications

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Housing Authority of the City of Shreveport (HACS) is seeking an Executive Administrative Assistant to provide high-level support to the executive leadership team. The role manages calendars, drafts correspondence, prepares reports, and coordinates Board meetings, serving as a professional liaison for residents and partners.

Ideal candidates are highly organized, discreet, and comfortable in a fast-paced public agency environment.