Executive Administrative Specialist & Office Liaison

fvsu; Fort Valley (GA); On-site; USD 36,000 - 60,000; Full time

Job summary

Fort Valley State University is seeking an Administrative Assistant/Office Manager to support the Cooperative Extension Program and campus offices. The role emphasizes efficient office operations, meeting coordination, travel arrangements, and professional communication with staff, students, and community partners.

A minimum Associate's degree and three years of related experience are required; a Bachelor's degree is preferred.

Qualifications

• Associate's degree in a related field.
• Three years or more of relevant experience.
• Bachelor's degree in a related field preferred.
• Experience with administrative office management and PeopleSoft.

Responsibilities

• Serve as primary contact and liaison for clients and staff.
• Prepare and modify memos and documents when necessary.
• Plan, attend and take minutes for meetings.
• Schedule meetings, appointments and travel arrangements.
• Process travel and expense reports in PeopleSoft.
• Assist with extension program and events coordination.
• Process Personnel Action Notices and support facilities coordination.
• Retrieve mail and distribute mail across offices.

Skills

Administrative office management

Verbal and written communication

Time management

Confidentiality

Education

Associate's degree in a related field

Bachelor's degree in a related field preferred

Tools

PeopleSoft

Office equipment

Job description

Fort Valley State University is seeking an Administrative Assistant/Office Manager to support the Cooperative Extension Program and campus offices. The role emphasizes efficient office operations, meeting coordination, travel arrangements, and professional communication with staff, students, and community partners.

A minimum Associate's degree and three years of related experience are required; a Bachelor's degree is preferred.