Administrative Assistant/Office Manager

fvsu; Fort Valley (GA); On-site; USD 36,000 - 60,000; Full time

Job summary

Fort Valley State University is seeking an Administrative Assistant/Office Manager to support the Cooperative Extension Program and campus offices. The role emphasizes efficient office operations, meeting coordination, travel arrangements, and professional communication with staff, students, and community partners.

A minimum Associate's degree and three years of related experience are required; a Bachelor's degree is preferred.

Qualifications

• Associate's degree in a related field.
• Three years or more of relevant experience.
• Bachelor's degree in a related field preferred.
• Experience with administrative office management and PeopleSoft.

Responsibilities

• Serve as primary contact and liaison for clients and staff.
• Prepare and modify memos and documents when necessary.
• Plan, attend and take minutes for meetings.
• Schedule meetings, appointments and travel arrangements.
• Process travel and expense reports in PeopleSoft.
• Assist with extension program and events coordination.
• Process Personnel Action Notices and support facilities coordination.
• Retrieve mail and distribute mail across offices.

Skills

Administrative office management

Verbal and written communication

Time management

Confidentiality

Education

Associate's degree in a related field

Bachelor's degree in a related field preferred

Tools

PeopleSoft

Office equipment

Job description

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Administrative Assistant/Office Manager.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY

Fort Valley State University Cooperative Extension Program (FVSU-CEP) is an educational resource dedicated to enhancing the quality of life for Georgians and beyond through researched based initiatives and programs. The Family and Consumer Sciences (FCS) area focuses on helping families in acquiring the knowledge, skills, attitudes and changed behavior necessary to build strong resilient families through programs. Our content areas include human /child development, parenting health management/wellness, heirs' property, and energy efficiency.

MAJOR DUTIES

• Knowledge and ability to perform modern administrative office management procedures and systems inclusive but not limited to emailing, scrolling, etc.
• Functions as a primary point of contact and liaison for clients/visitors, department and staff members.
• Ability to manage multiple tasks, organize work and balance time demands with minimal
• Compose, prepare, and modify documents such as memos and other correspondence when necessary.
• Plan and attend meetings to take detailed minutes for distribution as requested
• Schedule and coordinate meetings, appointments and travel arrangements when
• Process electronic requisitions/contracts. Travel and expense reports through PeopleSoft for FCS Cooperative Extension
• Assist with extension program and events coordination
• Process Personnel Action Notices for hiring student workers
• May act as or support facilities coordinator (Childcare and Family Development Center)
• Retrieve mail from campus post office as well as distribute mail to various office as
• Performs other duties as

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge and ability to operate administrative office management
• Strong verbal and written communications skills; ability to plan and
• Excellent time management and the ability to prioritize work while paying attention to detail and accuracy.
• Ability to maintain confidentiality of work-related information and
• Experience in using office equipment such as computer, scanner, fax machine,
• Ability and willingness to attend training and workshops to enhance job
• Should be flexible with the ability to adapt to

WORK ENVIRONMENT

• Typically, climate-controlled office
• Travel required-Some overnight travel for trainings/conferences.
• Evening/night/weekend work occasionally
• Working outdoors occasionally at farmers markets, health fairs and community

PHYSICAL REQUIREMENTS

• The employee is required to sit and utilize a computer/monitor with
• Required to stand or walk (i.e., some Extension Programs, deliveries to other departments) Frequently required to reach with hands and arms.
• May lift and /or move up to 25 pounds and occasionally up to 40

MINIMUM QUALIFICATIONS

• Associate's degree in a related field
• Three years or more of relevant experience

PREFERRED QUALIFICATIONS

• Bachelor's degree in a related field
• Experience in an educational setting

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.