Executive Administrative Specialist – IT & Vendor Operations

Burke & Herbert Bank & Trust; Alexandria (VA); On-site; USD 32,000 - 47,000; Full time

Job summary

Burke & Herbert Bank & Trust in Alexandria, VA, is seeking a full-time Administrative Assistant to support the EVP and department heads. The role handles complex clerical tasks, vendor management, invoice review, meeting minutes, and budget support, with strong time management and discretion essential.

Proficiency in MS Word, PowerPoint and Excel is required, with two years of detail-oriented experience preferred.

Qualifications

• High school diploma or equivalent required.
• Advanced training in Microsoft Word, Power Point and Excel required.
• Two years of attention to detail and organizational experience.

Responsibilities

• Manage IT vendor relations and maintain NVendor/VMS records and ITAM entries.
• Prepare notices not to renew and ensure cancellations are recorded.
• Review invoices for charge validity and assist in reconciliations.
• Support IT asset inventory and budget variance reporting.
• Record minutes for IT Steering Committee and TECHCO meetings.
• Assist with policy and procedure updates for the department.
• Process EVP expense reports and support department projects.
• Coordinate training, onboarding and travel arrangements as needed.
• Monitor VIP tickets and ensure timely follow-up and resolution.

Skills

Communication skills

Banking knowledge

Records & reports

Interpersonal skills

Multitasking

Education

High school diploma

MS Office training

Tools

Microsoft Word

PowerPoint

Excel

Job description

Burke & Herbert Bank & Trust in Alexandria, VA, is seeking a full-time Administrative Assistant to support the EVP and department heads. The role handles complex clerical tasks, vendor management, invoice review, meeting minutes, and budget support, with strong time management and discretion essential.

Proficiency in MS Word, PowerPoint and Excel is required, with two years of detail-oriented experience preferred.