Executive Admin & IT Operations Assistant

Burke & Herbert Bank; Alexandria, Northern (VA, KY); Hybrid; USD 32,000 - 47,000; Full time

Job summary

Burke & Herbert Bank in Alexandria, VA is seeking an Administrative Assistant to the EVP and CIO. You will perform complex administrative tasks, manage vendor relationships, assist with budget materials, and coordinate meetings and minutes for IT committees.

The ideal candidate has a high school diploma or equivalent, at least two years of detail‑driven experience, and advanced skills in Microsoft Word, PowerPoint and Excel, plus strong written and verbal communication and a commitment to

Qualifications

• High school diploma or equivalent required.
• At least two years’ demonstrated experience in a position requiring attention to detail, strong organizational skills, and follow through.
• Advanced training in Microsoft Word, Power Point and Excel required.

Responsibilities

• Research IT vendor relationships and maintain agreements in NVendor (VMS) and ITAM (FreshService).
• Prepare and deliver notifications not to renew agreements and record cancellations in VMS and ITAM.
• Review incoming invoices for charge validity.
• Assist in reconciliation of complex invoices (e.g., Office 365, Azure).
• Assist in IT asset inventory/fixed asset reconciliation.
• Collect department metrics for reporting and prepare visuals.
• Coordinate meetings and record minutes for IT Steering Committee and TECHCO.
• Assist in writing/updating department policies and procedures.
• Submit EVP expense reports.
• Support projects and product/software conversions as needed.
• Assist with year-end budget proposals and monthly variance reports.
• Monitor support tickets involving VIPs and ensure timely resolution.
• Assist with onboarding of new VIP employees.
• Participate in department meetings and distribute minutes.

Skills

Communication skills

Banking knowledge

Record keeping

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

PowerPoint

Excel

Job description

Burke & Herbert Bank in Alexandria, VA is seeking an Administrative Assistant to the EVP and CIO. You will perform complex administrative tasks, manage vendor relationships, assist with budget materials, and coordinate meetings and minutes for IT committees.

The ideal candidate has a high school diploma or equivalent, at least two years of detail‑driven experience, and advanced skills in Microsoft Word, PowerPoint and Excel, plus strong written and verbal communication and a commitment to