Executive Assistant - Legal Services

Casey; Seattle, Northern (WA, KY); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

12 days annual leave

12 days sick leave

10 paid holidays per year

Parental leave up to eight weeks

Job summary

Casey Family Programs, the nation’s largest operating foundation focused on safely reducing the need for foster care, seeks an Executive Assistant to provide administrative and project support to the EVP and team in a full-time onsite role in the United States.

The role requires a Bachelor’s degree and at least 7 years of administrative support experience, including 3 at the executive level. Strong MS Office skills, exceptional organization, and discretion are essential for success.

Qualifications

• Bachelor's Degree and a minimum of 7 years of administrative support experience, at least 3 of which have been at the executive level.
• Strong organizational skills, critical thinking, and effective written and verbal communication are required.
• Advanced skills in the Microsoft Office suite are needed.
• Ability to work onsite full-time to meet collaborative responsibilities; regular attendance required.
• Ability to protect confidentiality of sensitive information and attorney-client privileged communications.

Responsibilities

• Drafts and edits memoranda, reports, presentations, and other documents for the EVP.
• Handles invoices, expense reports, and budgeting variances with Finance staff.
• Manages scheduling, deadlines, meetings, and travel arrangements.
• Develops and maintains administrative processes aligned with Casey policies and goals.
• Supports EVP with Board and Executive Team needs.
• Assists with team projects and filing/recordkeeping.
• Provides backup for other team members and handles additional duties as assigned.

Skills

Organizational skills

Written communication

Verbal communication

Independent judgment

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Casey Family Programs, an Equal Opportunity Employer, is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, Casey Family Programs works in all 50 states, the District of Columbia, two territories, and tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Job Summary:

The Executive Assistant is responsible for providing administrative and project support to a work unit Executive Vice President (EVP) and their team.

• Drafts and edits memoranda, reports, presentations, and other documents as requested by the EVP.
• Works with work unit staff to ensure accurate processing of invoices, expense reports, and other financial items, including working with Finance staff regarding budget as well as monthly variance reports.
• Assists with scheduling matters, including tracking deadlines, arranging meetings, and coordinating and booking travel.
• Develops and maintains work unit administrative processes, ensuring alignment with Casey policies and work unit goals. Serves as the subject matter expert on administrative issues, provides coaching and guidance to work unit administrative staff as needed.
• Supports EVP with Board and Executive Team needs.
• Assists with team projects and filing/recordkeeping.
• Provides back-up for other team members on certain tasks and performs other duties as assigned.
• Responds to incoming requests to the EVP on a wide variety of issues and works through to resolution.

Qualifications:

• A Bachelor’s Degree and a minimum of 7 years of administrative support experience, at least 3 of which have been at the executive level. Relevant experience may be substituted for education.
• Strong organizational skills, critical thinking, and effective written and verbal communication skills are needed. The ability to work autonomously and exercise independent judgment is required.
• A broad knowledge of computer software is required. Advanced skills in the Microsoft Office suite are needed.
• Ability to perform effectively in high pressure and stressful work environment. Ability to manage stress and self-care.
• Ability to work onsite full-time to meet the collaborative responsibilities that are essential for the position. Regular and reliable attendance is required.
• Physical requirements include the ability to lift and reach for light objects; ability to type and work at a computer for extended periods of time as a primary job function.
• Ability to protect the confidentiality of sensitive information and attorney-client privileged communications by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Local travel as well as occasional out of town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The salary range for the role is $85,000 to $115,000. As a mission-driven organization, Casey strives to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint of $100,000. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

Casey Family Programs offers comprehensive benefits including medical, dental and vision coverage, accrual of 12 days of annual leave, 12 days of sick leave,10 paid holidays per year, and each employee receives one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care. After the completion of 10 years of continuous, full-time regular employment, employees in good standing are permitted for a three-month sabbatical with pay. CFP also offers many opportunities for continued learning, training, and development.

This position will remain open until the needs are met and is subject to closure at any time without notice. It is to your advantage to file your application early as you will not be able to apply once the position has closed.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.