Executive Administrative Specialist for Directors

Talentify; South San Francisco (CA); On-site; USD 41,000 - 46,000; Full time

Job summary

Genentech in South San Francisco seeks an Administrative Assistant II to provide high-level support to Directors and executives in Translational Safety and Development Sciences. Responsibilities include managing complex calendars across time zones and coordinating travel and meetings.

The role requires 5–10 years of administrative experience, advanced Google Workspace and MS Office skills, and discretion with confidential information.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• 5–10 years of professional administrative experience required.
• Advanced proficiency in Google Workspace and MS Office.
• Experience with corporate expense reporting and invoice processing.
• Strong multitasking, organization, and interpersonal skills; able to work independently.

Responsibilities

• Manage multiple, complex executive calendars across time zones.
• Plan, schedule, and execute onsite/offsite meetings and events.
• Coordinate travel arrangements and conference logistics for leadership.
• Process invoices, vendor payments, and expense reports using corporate systems.
• Draft and facilitate departmental communications and status reports for executives.
• Maintain development tracking tools and databases; handle confidential information.
• Serve as a liaison across administrative teams and provide backup support.

Skills

Calendar management

Travel coordination

Meeting coordination

Discretion

Multitasking

Interpersonal skills

Education

High School Diploma

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Genentech in South San Francisco seeks an Administrative Assistant II to provide high-level support to Directors and executives in Translational Safety and Development Sciences. Responsibilities include managing complex calendars across time zones and coordinating travel and meetings.

The role requires 5–10 years of administrative experience, advanced Google Workspace and MS Office skills, and discretion with confidential information.