Executive Administrative Specialist - Best Starts for Kids

King County; Seattle (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

Public Health – Seattle & King County invites applications for a full-time Career Service Administrative Staff Assistant to support the Best Starts for Kids leadership team in Seattle, WA. You will manage calendars, draft communications, and coordinate cross-department initiatives to ensure efficient operations.

The role emphasizes confidential information handling, independent work, and strong written communication, with opportunities to lead meetings and improve processes across departments.

Qualifications

• Proficiency using Microsoft 365 applications or comparable business technology, including Outlook, Word, Excel, PowerPoint, Teams, and virtual meeting platforms.
• Demonstrated ability to handle confidential, sensitive, or politically complex information with discretion and professionalism.
• Ability to work effectively independently and as a team member to coordinate the accomplishment of specific tasks and milestones.
• Independently organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and exercise sound judgment with limited supervision.
• Strong written communication skills, with experience drafting, editing, proofreading, and preparing professional correspondence, presentations, reports, summaries, and other material.

Responsibilities

• Manage and prioritize calendars for cross-departmental Best Starts for Kids Initiative Co-Leads, schedule meetings, and align engagements with leadership priorities.
• Review and triage incoming communications, prioritize time-sensitive matters, and draft responses or flag items requiring leadership attention.
• Coordinate and provide end-to-end logistical support planning, preparing for, taking minutes at, and following up after meetings and/or events, including internal, external, and public meetings.
• Lead and facilitate relevant meetings for Best Starts staff, including in-person and virtual Tier Board meetings, office hours, all staff meetings, and staff trainings and events.
• Compose, draft, summarize, prepare, proofread and/or edit written communications on behalf of initiative leadership, including emails and formal letters, and sign correspondence when authorized.
• Gather, analyze, and synthesize administrative and operational information independently or as assigned to support data-driven decision-making. Brief Best Starts leadership on summary reports of analyses and recommendations.
• Monitor updates to County processes, policies, and departmental guidance, and ensure timely communication and alignment within the team. Provide information to Best Starts for Kids leadership team and staff on administrative policies and procedures, including but not limited to collective bargaining agreements.
• Develop, implement, and maintain monitoring and tracking systems to support Best Starts for Kids’ work processes; administer and monitor these systems.
• Coordinate and support strategic projects and initiatives within Best Starts, including facilitating discussions, designing and implementing tools, coordinating staff and resources, and project managing progress.
• Assist in the identification and analysis of financial information, including identifying revenues, expenditures and discrepancies.Complete financial purchases for Best Starts leadership; process expense reports in compliance with County policies.
• Represent Best Starts for Kids and/or Health Sciences on committees or task forces, supporting alignment, collaboration, and effective information sharing.
• Assist with coordination of cross-departmental administrative processes and workflow systems.
• Perform other duties as assigned.

Skills

Written communication

Discretion

Independent & team work

Organization & prioritization

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Public Health – Seattle & King County invites applications for a full-time Career Service Administrative Staff Assistant to support the Best Starts for Kids leadership team in Seattle, WA. You will manage calendars, draft communications, and coordinate cross-department initiatives to ensure efficient operations.

The role emphasizes confidential information handling, independent work, and strong written communication, with opportunities to lead meetings and improve processes across departments.