Senior Administrative Assistant & Project Liaison

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Florida Gulf Coast University (FGCU) is seeking an Administrative Assistant II to provide comprehensive administrative support to the Assistant Vice President for Housing & Residence Life. The role includes budget administration, payroll, calendar management, and coordination of meetings and special events.

The successful candidate will oversee and train staff or students, manage records and data systems, and liaise with multiple departments.

Qualifications

• Requires high school diploma and eight years of full-time related experience.
• Experience providing high-level administrative support, budget management, payroll, maintaining calendars, and project coordination.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Responsibilities

• Provides administrative support to the Assistant Vice President and serves as liaison with other departments and external constituencies on day-to-day matters.
• Acts as liaison to constituents via correspondence, phone, and in-person contact, including unit reception.
• Coordinates events, conferences, and meetings.
• Assists in problem solving, program planning, and execution of goals/objectives.
• Maintains unit files, inventories, records, and data management systems.

Skills

Administrative support

Budget management

Payroll

Calendar management

Project coordination

Education

Bachelor's degree in related field

Tools

Ellucian Banner

Workday

Cognos

Gulfline

Job description

Florida Gulf Coast University (FGCU) is seeking an Administrative Assistant II to provide comprehensive administrative support to the Assistant Vice President for Housing & Residence Life. The role includes budget administration, payroll, calendar management, and coordination of meetings and special events.

The successful candidate will oversee and train staff or students, manage records and data systems, and liaise with multiple departments.