Executive Administrative Specialist

Children's Wisconsin; Milwaukee (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Children’s Wisconsin is seeking an in-person Administrative Assistant for our 76th Street Clinic in Milwaukee, WI. You will provide high-level confidential administrative and project support to directors, using discretion to resolve complex office matters.

Key duties include greeting visitors, answering phones, drafting reports, coordinating meetings, handling mail, managing supplies, maintaining records, and supporting accounts payable.

Qualifications

• High school diploma or GED required.
• 1+ year of administrative support experience preferred.
• Bilingual Spanish a plus but not required.

Responsibilities

• Greet guests and direct to appropriate staff.
• Answer department main lines and relay messages.
• Draft and transcribe confidential reports and memos.
• Coordinate meeting and event requests with stakeholders.
• Sort, open, and distribute departmental mail.
• Manage office supplies and inventory.
• Maintain records and online storage, including minutes and budgets.
• Coordinate accounts payable tasks and ensure proper coding.

Skills

MS Office Suite

Communication skills

Customer service

Confidentiality

Education

High School Diploma or GED

Job description

Children’s Wisconsin is seeking an in-person Administrative Assistant for our 76th Street Clinic in Milwaukee, WI. You will provide high-level confidential administrative and project support to directors, using discretion to resolve complex office matters.

Key duties include greeting visitors, answering phones, drafting reports, coordinating meetings, handling mail, managing supplies, maintaining records, and supporting accounts payable.