Executive Administrative Services Manager

Grapevine Group; Grapevine (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Grapevine Group seeks an experienced Administrative Manager to lead a team supporting the Convention and Visitors Bureau and city operations. You will manage staff, develop procedures, and oversee daily administrative functions in a fast-paced environment.

Responsibilities include coordinating events, preparing reports, and assisting the Executive Office with special projects, while ensuring efficiency and policy compliance.

Qualifications

• Requires two years of college plus six years administrative experience or an equivalent combination.
• Two years in supervisory level is required.
• Advanced knowledge of word processing and spreadsheet software.
• Ability to represent management and meet with employees and supervisory staff tactfully.
• Excellent communication and organizational skills required; familiarity with city and bureau operations.

Responsibilities

• Supervises staff and interns; hires, trains, and evaluates employees.
• Develops and enforces administrative protocols and SOPs across CVB divisions.
• Maintains office supplies and coordinates equipment maintenance.
• Assists with CVB events and executive projects.
• Manages payroll reporting approvals and staff time-off requests.
• Prepares reports and maintains department files, minutes, and correspondence.
• Supports the Executive Office on special projects and programs.
• Coordinates CVB Board meetings and prepares supporting materials.

Skills

Verbal communication

Written communication

Analytical skills

Project management

People management

Organizational skills

Teamwork

Time management

Independent work

Report writing

Education

Two years of college

Executive secretarial experience

Tools

Microsoft Word

Excel

Outlook

Job description

Grapevine Group seeks an experienced Administrative Manager to lead a team supporting the Convention and Visitors Bureau and city operations. You will manage staff, develop procedures, and oversee daily administrative functions in a fast-paced environment.

Responsibilities include coordinating events, preparing reports, and assisting the Executive Office with special projects, while ensuring efficiency and policy compliance.