Hybrid Administrative Assistant — Executive Support

State of Tennessee; Nashville (TN); Hybrid; USD 44,000 - 54,000; Full time

Job summary

State of Tennessee in Nashville is seeking an Administrative Assistant position within the Department of Human Services. Under general supervision, the employee performs professional staff work of routine difficulty in relieving an executive of administrative detail and handles general assignments to support program operations.

Qualifications include a bachelor's degree; criminal history checks are required, and positions may require fingerprint/background checks for specific sections.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Positions may require criminal history disclosure, release of records, fingerprint sample, and federal background checks for certain sections.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Serves as liaison between agency and the general public, other state departments, officials and external entities.
• Provides external and internal training of procedures/guidelines as needed.
• Analyzes, interprets and enforces policies and procedures.
• Reviews work to determine that program requirements are met.
• Conducts grant monitoring to ensure grant compliance.
• Monitors time in Edison to ensure proper time entry and approvals.
• Ensures facilities meet environmental, health, and safety standards.

Skills

Interpersonal Savvy

Plans and Aligns

Business Insight

Customer Focus

Communicates Effectively

Active Learning

Listening

Time Management

Reading Comprehension

Mathematics

Monitoring

Written Comprehension

Speech Clarity

Speech Recognition

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Fax Machine/Printer/Scanner/Copy Machine

Calculator

Job description

State of Tennessee in Nashville is seeking an Administrative Assistant position within the Department of Human Services. Under general supervision, the employee performs professional staff work of routine difficulty in relieving an executive of administrative detail and handles general assignments to support program operations.

Qualifications include a bachelor's degree; criminal history checks are required, and positions may require fingerprint/background checks for specific sections.