Executive Administrative & Reception Specialist

QuadReal Property Group; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

QuadReal Property Group in New York is seeking an Administrative Assistant/Receptionist to provide critical support to our International NY team. You will manage calendars, coordinate travel, coordinate meetings, process invoices, and assist with Workday tasks in a fast-paced environment.

The ideal candidate has 3–4 years of administrative experience, strong organizational and communication skills, and proficiency with Word, Excel, PowerPoint, Outlook and Teams.

Qualifications

• 3–4 years of administrative experience, preferably with travel bookings and corporate exposure.
• Ability to collaborate with all levels of the business and external contacts.
• Proactive, self-driven, able to work both in guidance and independently.
• Excellent oral and written communication for multiple audiences.
• Strong organizational skills, able to manage multiple priorities and deadlines.
• Analytical mindset with attention to detail; proven numeric skills.

Responsibilities

• Coordinate and manage travel arrangements for team.
• Assist with coordination of internal and external meetings and conference room scheduling.
• Process invoices, prepare and submit expense reports and reconcile corporate cards using Excel.
• Provide Workday assistance when needed.

Skills

Administrative experience

Collaboration

Responsive

Communication

Organization

Analytical

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

QuadReal Property Group in New York is seeking an Administrative Assistant/Receptionist to provide critical support to our International NY team. You will manage calendars, coordinate travel, coordinate meetings, process invoices, and assist with Workday tasks in a fast-paced environment.

The ideal candidate has 3–4 years of administrative experience, strong organizational and communication skills, and proficiency with Word, Excel, PowerPoint, Outlook and Teams.