Executive Administrative Partner to Leadership

Aquent; San Mateo (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Aquent is partnering with a pioneering transportation technology company focused on autonomous mobility. The role provides high-impact executive support to senior leadership, ensuring seamless communication, precise scheduling, and efficient operation in a fast-paced, mission-driven environment.

You will manage complex calendars, coordinate domestic and international travel, handle expense reporting, and drive project and event planning from inception to evaluation.

Qualifications

• 4–6 years of executive assistant experience.
• Bachelor’s degree required.
• Exceptional organizational skills and attention to detail.
• Outstanding written and verbal communication.
• Proficient with Google Workspace, MS Office, Keynote.

Responsibilities

• Orchestrate complex meeting schedules and note-taking.
• Manage calendars, expenses, and travel (domestic and international).
• Drive project and event planning from inception to evaluation.

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

Cross-cultural collaboration

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Aquent is partnering with a pioneering transportation technology company focused on autonomous mobility. The role provides high-impact executive support to senior leadership, ensuring seamless communication, precise scheduling, and efficient operation in a fast-paced, mission-driven environment.

You will manage complex calendars, coordinate domestic and international travel, handle expense reporting, and drive project and event planning from inception to evaluation.