Executive Administrative Partner to Leaders

Denton Floyd Real Estate Group; Jeffersonville (IN); Presencial; USD 52 000 - 68 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

401(k) matching

Paid time off

Paid holidays

Resumo da oferta

Denton Floyd Real Estate Group is seeking an Executive Administrative Assistant to support senior leadership and keep the executive workflow seamless. The role requires managing complex calendars, coordinating travel, and preparing materials for meetings across multiple divisions.

This high-visibility position interacts with investors, lenders, partners, and executives, demanding discretion, professionalism, and proactive problem solving. Located in the United States with travel as needed.

Qualificações

• 3+ years of administrative support experience, with at least 2 years supporting senior or executive leadership.
• High school diploma or equivalent.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage complex calendars and competing priorities without direct supervision.
• Proven track record of handling confidential information appropriately.
• Experience coordinating board, investor, or lender meetings.
• Eligible to work in the United States.
• Reliable transportation and ability to travel occasionally between DF offices and project sites.

Responsabilidades

• Own and actively manage a complex, frequently shifting executive calendar; resolve competing priorities and protect focus time.
• Coordinate domestic travel end to end — flights, lodging, ground transportation, site visit routing, and detailed itineraries.
• Prepare, proof, and format correspondence, memos, reports, and presentation materials.
• Prepare the executive for each engagement: agendas, background on attendees, prior meeting notes, and open action items.
• Screen and triage incoming calls, emails, and requests; route to the correct division or resolve independently where appropriate.
• Process expense reports, invoices, and reimbursements accurately and on schedule.
• Attend leadership and EOS Level 10 meetings as needed; capture minutes, decisions, and action items, then drive follow-through to closure.
• Coordinate board, investor, and lender meeting logistics and assemble supporting materials in partnership with Capital Markets.

Conhecimentos

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Formação académica

High school diploma or equivalent

Ferramentas

CRM systems

Project management platforms

Descrição da oferta de emprego

Denton Floyd Real Estate Group is seeking an Executive Administrative Assistant to support senior leadership and keep the executive workflow seamless. The role requires managing complex calendars, coordinating travel, and preparing materials for meetings across multiple divisions.

This high-visibility position interacts with investors, lenders, partners, and executives, demanding discretion, professionalism, and proactive problem solving. Located in the United States with travel as needed.