Executive Administrative Partner, Product & Ops (Hybrid)

Zoox; Foster City (CA); On-site; USD 123,000 - 168,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Stock Appreciation Rights

Amazon RSUs

Onsite in Foster City

Professional development opportunities

Job summary

Zoox is seeking an Administrative Business Partner to support our Product, Features, and Homologation teams. You will report to the Senior Director and collaborate with other Executive Assistants to keep executives organized.

The role requires impeccable calendar management and discretion, with the ability to handle multiple high-priority requests, travel, and onboarding while coordinating across the Foster City campus.

Qualifications

• 4+ years of administrative or executive assistant experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to handle confidential information.
• Proficiency with Google for Business Suite, MS Office Suite, Keynote, and Apple products.

Responsibilities

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes.
• Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews.
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite.
• Help with new hire onboarding for scaling departments.
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements.
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed.

Skills

Calendar management

Executive support

Cross-functional coordination

Attention to detail

Prioritization

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Zoox is seeking an Administrative Business Partner to support our Product, Features, and Homologation teams. You will report to the Senior Director and collaborate with other Executive Assistants to keep executives organized.

The role requires impeccable calendar management and discretion, with the ability to handle multiple high-priority requests, travel, and onboarding while coordinating across the Foster City campus.