Administrative Business Partner, Product

Zoox; Foster City (CA); On-site; USD 123,000 - 168,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Stock Appreciation Rights

Amazon RSUs

Onsite in Foster City

Professional development opportunities

Job summary

Zoox is seeking an Administrative Business Partner to support our Product, Features, and Homologation teams. You will report to the Senior Director and collaborate with other Executive Assistants to keep executives organized.

The role requires impeccable calendar management and discretion, with the ability to handle multiple high-priority requests, travel, and onboarding while coordinating across the Foster City campus.

Qualifications

• 4+ years of administrative or executive assistant experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to handle confidential information.
• Proficiency with Google for Business Suite, MS Office Suite, Keynote, and Apple products.

Responsibilities

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes.
• Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews.
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite.
• Help with new hire onboarding for scaling departments.
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements.
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed.

Skills

Calendar management

Executive support

Cross-functional coordination

Attention to detail

Prioritization

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Zoox is looking to hire an Administrative Business Partner to support our Product, Features, and Homologation department. This role will support the Senior Director of Product, Features, and Homologation and the Director of Product and provide administrative support for team. You will report to the Senior Director. In this position, you will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

In this role, you will...

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
• Lead the preparation, agenda, note-takeing and follow-ups for select team meetings and quarterly operations reviews.
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
• Help with new hire onboarding for scaling departments
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed

Qualifications

• 4+ years of either administrative or executive assistant experience
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Excellent written and verbal communication skills
• Sensitivity to handling critical and confidential information
• Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple product.

Bonus Qualifications

• Previous exposure to company boards, public officials, and other senior-level stakeholders
• Bachelor's degree

$123,000 - $168,000 a year

Base Salary Range

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Benefits

• Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

Please note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.