Executive Administrative Partner — Onsite CA + Stock

Zoox; Foster City (CA); Hybrid; USD 123,000 - 168,000; Full time

Job summary

Zoox in Foster City, CA is seeking an Executive Assistant to support the executive office, reporting to the CEO's EA, and providing rotating support to key executives. The role requires sharp calendar management, discretion with confidential information, and the ability to thrive in a fast-paced, mission-driven environment.

Responsibilities include scheduling meetings, coordinating events, assisting with onboarding, travel arrangements, expense reporting, and acting as a liaison across

Qualifications

• 4+ years of executive assistant experience
• Strong calendar management and prioritization skills
• Excellent written and verbal communication skills
• Technical computer skills: Google for Business Suite, MS Office, Keynote, and other Apple products

Responsibilities

• Scheduling team and cross-functional meetings
• Assisting with team off-sites and events
• Helping with new hire onboarding
• Hands-on meeting scheduling, coordination, and note-taking
• Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon.

Skills

Executive support

Organization

Communication

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Zoox in Foster City, CA is seeking an Executive Assistant to support the executive office, reporting to the CEO's EA, and providing rotating support to key executives. The role requires sharp calendar management, discretion with confidential information, and the ability to thrive in a fast-paced, mission-driven environment.

Responsibilities include scheduling meetings, coordinating events, assisting with onboarding, travel arrangements, expense reporting, and acting as a liaison across