Administrative Business Partner, Floater

Zoox; Foster City (CA); Hybrid; USD 123,000 - 168,000; Full time

Job summary

Zoox in Foster City, CA is seeking an Executive Assistant to support the executive office, reporting to the CEO's EA, and providing rotating support to key executives. The role requires sharp calendar management, discretion with confidential information, and the ability to thrive in a fast-paced, mission-driven environment.

Responsibilities include scheduling meetings, coordinating events, assisting with onboarding, travel arrangements, expense reporting, and acting as a liaison across

Qualifications

• 4+ years of executive assistant experience
• Strong calendar management and prioritization skills
• Excellent written and verbal communication skills
• Technical computer skills: Google for Business Suite, MS Office, Keynote, and other Apple products

Responsibilities

• Scheduling team and cross-functional meetings
• Assisting with team off-sites and events
• Helping with new hire onboarding
• Hands-on meeting scheduling, coordination, and note-taking
• Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon.

Skills

Executive support

Organization

Communication

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA, and providing rotating support to key executives throughout the organization. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

Responsibilities

• Scheduling team and cross-functional meetings
• Assisting with team off-sites and events
• Helping with new hire onboarding
• Hands-on meeting scheduling, coordination, and note-taking
• Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon.

Qualifications

• 4+ years of executive assistant experience
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Excellent written and verbal communication skills
• Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualifications

• Comfortable working in a dynamic environment
• Sensitivity to handling critical and confidential information
• Ability to learn quickly, ask questions, and be solution-oriented
• Previous exposure to company boards, public officials, and other senior-level stakeholders
• Bachelor's degree

$123,000 - $168,000 a year

Base Salary Range There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

Please note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.