Executive Administrative Partner & Office Coordinator

Funky Buddha; North Andrew Gardens (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

Funkybuddha is seeking an organized Administrative Assistant to support executive leadership and help maintain smooth daily operations. The role involves handling administrative duties, office coordination, project support, and special assignments with a proactive, multi-hat approach.

Responsibilities include onboarding coordination, document prep, meeting scheduling, reports, and cross-functional communication.

Qualifications

• 3+ years of administrative, EA, office support, or similar experience.
• Strong proficiency with Microsoft Office and Google Workspace.
• Excellent organizational and multitasking abilities.
• Outstanding written and verbal communication skills.
• Ability to work independently while managing changing priorities.

Responsibilities

• Provide administrative support to executive leadership and keep daily operations running smoothly.
• Coordinate office organization, supplies, and general administrative functions.
• Assist with document preparation, scanning, filing, printing, and record management.
• Support portions of the employee onboarding process and administrative HR tasks.
• Coordinate meetings, schedules, and calendars as needed.
• Assist with special projects, research, and miscellaneous business initiatives.
• Help manage online listings or administrative tasks related to company assets and projects.
• Prepare reports, presentations, and spreadsheets.
• Communicate professionally with internal and external stakeholders.
• Identify opportunities to improve administrative processes and organization.

Skills

Organization & multitasking

Written & verbal communication

Independence & initiative

Administrative coordination

Tools

Microsoft Office

Google Workspace

Job description

Funkybuddha is seeking an organized Administrative Assistant to support executive leadership and help maintain smooth daily operations. The role involves handling administrative duties, office coordination, project support, and special assignments with a proactive, multi-hat approach.

Responsibilities include onboarding coordination, document prep, meeting scheduling, reports, and cross-functional communication.