Executive Administrative Partner II | Hybrid NYC, 3 Executives

BBG Ventures, LLC; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Mom Project is partnering with a top multinational tech company on a contract for an Administrative Business Partner II. This role supports three executives with calendar, expenses, meeting coordination and minutes, while handling confidential information with discretion.

Hybrid work from New York City, in-office Tuesday through Thursday. Requires strong communication, proactive problem-solving, and ability to lead process improvements within the Corporate Administrative team.

Qualifications

• 5+ years of experience providing high-quality professional administrative support to multiple executives in a fast-paced environment.
• Ability to maintain complete confidentiality regarding business matters.
• Ability to quickly learn new tools and technologies; manage multiple stakeholders.
• Team player mentality and proactive approach.

Responsibilities

• Provide calendar management, expense management, meeting coordination and minutes for 3 executives.
• Manage confidential information with discretion.
• Schedule analysis to align calendars with priorities.
• Proficient Google Suite usage in a professional setting; manage expenses through Concur.
• Support ad hoc projects and cross-team initiatives.
• Travel support and coordination as needed.
• Lead efficiency-improvement projects within Corporate Administrative team.

Skills

Calendar management

Expense management

Meeting coordination

Minutes taking

Confidentiality

Google Suite

Concur

Proactive communication

Team player

Project leadership

Education

BA degree

Tools

Google Suite

Concur

Job description

The Mom Project is partnering with a top multinational tech company on a contract for an Administrative Business Partner II. This role supports three executives with calendar, expenses, meeting coordination and minutes, while handling confidential information with discretion.

Hybrid work from New York City, in-office Tuesday through Thursday. Requires strong communication, proactive problem-solving, and ability to lead process improvements within the Corporate Administrative team.