Executive Administrative Partner – Hybrid NYC

Brown Brothers Harriman & Co.; New York (NY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Brown Brothers Harriman & Co. in New York is seeking an Administrative Assistant to support a fast-paced Corporate Banking team. This role partners with senior leaders, coordinates calendars and travel, and ensures smooth day-to-day operations.

You will manage meetings, expenses, onboarding, CRM data, and events, requiring excellent organization, discretion with confidential information, and a client-focused approach. Hybrid work with three in-office days per week.

Qualifications

• 5+ years of experience supporting senior executives as an Administrative Assistant.
• Advanced proficiency with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), travel management platforms, and expense reporting systems such as Concur.
• Experience within financial services, banking, asset management, professional services, or legal environments is preferred.

Responsibilities

• Partner with senior leaders to manage complex calendars, travel arrangements, and business logistics.
• Coordinate domestic and international business travel, including transportation, accommodations, dining reservations, and itinerary management.
• Oversee expense reporting and reimbursement processes, maintaining accuracy and timeliness.
• Support onboarding and integration activities for new team members by coordinating schedules, resources, and administrative requirements.
• Facilitate internal and external meetings by managing invitations, conference room scheduling, guest coordination, catering, audiovisual requirements, and meeting materials.
• Set up virtual meetings and conference calls across Teams, Zoom, and other platforms.

Skills

MS Office

Travel management

Communication

Attention to detail

Prioritization

Tools

Concur

CRM systems

Job description

Brown Brothers Harriman & Co. in New York is seeking an Administrative Assistant to support a fast-paced Corporate Banking team. This role partners with senior leaders, coordinates calendars and travel, and ensures smooth day-to-day operations.

You will manage meetings, expenses, onboarding, CRM data, and events, requiring excellent organization, discretion with confidential information, and a client-focused approach. Hybrid work with three in-office days per week.