Administrative Assistant

Brown Brothers Harriman & Co.; New York (NY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Brown Brothers Harriman & Co. in New York is seeking an Administrative Assistant to support a fast-paced Corporate Banking team. This role partners with senior leaders, coordinates calendars and travel, and ensures smooth day-to-day operations.

You will manage meetings, expenses, onboarding, CRM data, and events, requiring excellent organization, discretion with confidential information, and a client-focused approach. Hybrid work with three in-office days per week.

Qualifications

• 5+ years of experience supporting senior executives as an Administrative Assistant.
• Advanced proficiency with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), travel management platforms, and expense reporting systems such as Concur.
• Experience within financial services, banking, asset management, professional services, or legal environments is preferred.

Responsibilities

• Partner with senior leaders to manage complex calendars, travel arrangements, and business logistics.
• Coordinate domestic and international business travel, including transportation, accommodations, dining reservations, and itinerary management.
• Oversee expense reporting and reimbursement processes, maintaining accuracy and timeliness.
• Support onboarding and integration activities for new team members by coordinating schedules, resources, and administrative requirements.
• Facilitate internal and external meetings by managing invitations, conference room scheduling, guest coordination, catering, audiovisual requirements, and meeting materials.
• Set up virtual meetings and conference calls across Teams, Zoom, and other platforms.

Skills

MS Office

Travel management

Communication

Attention to detail

Prioritization

Tools

Concur

CRM systems

Job description

At BBH, partnership is more than a form of ownership- it's our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility serious. With a 200-year legacy and a shared passion for what's next, this is the right place to build a fulfilling career.

Join us as an Administrative Assistant Brown Brothers Harriman & Co. is seeking a highly organized and proactive Administrative Assistant to join our Corporate Banking team in New York.

This role serves as a critical partner to senior executives and professionals across the business, helping drive operational efficiency, seamless coordination, and an exceptional client and employee experience. The ideal candidate will combine strong organizational skills, professionalism, attention to detail, and sound judgment to manage competing priorities in a fast-paced environment. This position offers broad exposure across the Corporate Banking platform and an opportunity to contribute meaningfully to the team's effectiveness and success.

Key Responsibilities

• Partner with senior leaders to manage complex calendars, travel arrangements, and business logistics, ensuring efficient execution of priorities and commitments.
• Coordinate domestic and international business travel, including transportation, accommodations, dining reservations, and itinerary management.
• Oversee expense reporting and reimbursement processes, maintaining accuracy, timeliness, and adherence to firm policies.
• Support onboarding and integration activities for new team members by coordinating schedules, resources, and administrative requirements.
• Facilitate internal and external meetings by managing invitations, conference room scheduling, guest coordination, catering, audiovisual requirements, and meeting materials.
• Set up virtual meetings and conference calls across Teams, Zoom, and other collaboration platforms.
• Maintain and update client and business information within CRM and internal systems, supporting data integrity and operational effectiveness.
• Assist with the planning and execution of team events, offsites, and employee engagement initiatives.
• Provide broad operational and administrative support, including document preparation, vendor and shipment coordination, business card requests, and other initiatives that contribute to the smooth functioning of the department.
• Identify opportunities to enhance administrative processes and improve team efficiency through proactive problem solving and process management.

Qualifications

• 5+ years of experience supporting senior executives as an Administrative Assistant.
• Demonstrated ability to manage multiple priorities and deliver high-quality work in a fast-paced, professional environment.
• Advanced proficiency with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), travel management platforms, and expense reporting systems such as Concur.
• Experience within financial services, banking, asset management, professional services, or legal environments is preferred.
• Exceptional organizational, communication, and interpersonal skills.
• Strong attention to detail, sound judgment, and a proactive, service-oriented mindset.
• Ability to handle sensitive and confidential information with professionalism and discretion.

This role is based in our New York City office and follows a hybrid work arrangement, with a minimum of three (3) days per week in the office.

Salary Range $55k-$70k base salary + annual bonus target BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role.

BBH's total rewards package recognizes your contributions with more than just a paycheck- providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn't followed a traditional path, includes alternative experiences, or doesn't meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us. We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development- so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice- creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often- pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to-day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours. Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

Brown Brothers Harriman (BBH) is a global financial services firm known for premium service and specialist expertise. BBH works with leading asset managers, financial institutions, private businesses and their owners, wealthy families, and sophisticated institutional investors. As a private partnership, we are uniquely built to put clients first and create success that lasts. We believe our success starts with yours.

At BBH, partnership is more than a form of ownership- our approach to business and relationships. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice. Across Investor Services and ... ... etc