Executive Administrative Partner for School Leadership

IDEA Public Schools; Jacksonville (FL); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental/Behavioral Health

Dental and Vision plans

Disability insurance

Life insurance

Parenting benefits

Flexible spending account options

Generous vacation time

Referral bonuses

Professional development

Employer paid 403(b) retirement match

Job summary

IDEA Public Schools in Jacksonville, FL, seeks an Administrative Coordinator to provide clerical support to the principal(s) and enable them to focus on instructional leadership. The role emphasizes prioritized scheduling, streamlined communication, and thorough logistical preparation for events.

Ideal candidates have 2+ years in administrative support, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• 2+ years’ experience in an administrative support position.
• Strong clerical and communication skills; ability to manage calendars and correspondence.
• Proficient in Microsoft Office and incident-free typing skills.

Responsibilities

• Manage principal’s correspondence and communications (phone, email, letters).
• Plan, prepare, and update the principal’s calendar.
• Schedule events and coordinate meeting logistics.
• Reconcile credit cards and prepare monthly expense reports.
• Coordinate substitutes and orient substitutes on attendance and daily schedule.
• Provide front-office coverage during lunch breaks or vacancies.
• Supervise during lunch/recess and assist with dismissal routines.
• Call families regarding absence and schedule meetings with leadership when needed.
• Coordinate family communications through newsletters and events.
• Onboard new students and families as needed; assist with supplies and orders.

Skills

Administrative support

Communication

Organization

Keyboarding

Education

High school diploma required

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

IDEA Public Schools in Jacksonville, FL, seeks an Administrative Coordinator to provide clerical support to the principal(s) and enable them to focus on instructional leadership. The role emphasizes prioritized scheduling, streamlined communication, and thorough logistical preparation for events.

Ideal candidates have 2+ years in administrative support, proficiency with Microsoft Office, and strong organizational and communication skills.